175 
09 278 9763SCHOOL BOARD MINUTES
Monday 25th May 2026
Meeting held in the Papatoetoe Intermediate School Meeting Room
| Time | 6.00 p.m. |
| Present | Kimiora Parata [Presiding Member], Peter Cann, Jeremy Nicholls, Namrata Kumar, Oriana Avei-Suaesi and Kulbir Kaur [Parent Elected], Darryl Wilson [co-opted member], Melanie Willis [Staff Elected], and Pauline Cornwell – Principal Welcome to Salvis Laurenson – attending online [co-opted member]. |
| In Attendance | Barbara Ferregel – Board Secretary |
| Apologies | Leigh Manukau [Parent Elected] |
| Welcome and Karakia | Thank you to Kimi for the Karakia |
| Conflict of Interest | Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this meeting.- Moved Kimi Parata Carried Unanimously |
| Ratification of November minutes | Moved that the minutes of 28th April 2026 are a true and correct record of the meeting. – Moved Pauline – Seconded Peter – Carried Unanimously No matters arising |
Principal’s -Report
Board Members all had access to the Principal’s report prior to the meeting and Pauline assumed all members have read the report.
Pauline paid particular attention to :-
-
- Updating privacy information –We are reviewing our documents for the collection of information directly and indirectly to ensure we are meeting out privacy obligations.
- ERO – new rating system for reports. This will make them easier to follow.
- Healthy Lunches contract – has been extended for 12 months.
- Fuel Shortage – schools are considered to be critical users.
- Jeff Tekua – School Kaumatua.
- Jeff’s wife has been in hospital for quite some time. Flowers have been sent from the school and Board.
- Our current roll numbers are up on our 1st March return. An application has been made to the Ministry for extra funding.
- Whole School Camp – costs are significantly higher than 2 years ago. $350.00 per student for 3 days/2 nights. We have had to reduce activities that students can participate in. This may be the last year for a whole school camp as many families are unable to afford this amount.
- Demolition of caretakers shed. This shed is without, power or water and is full of mould. It will be demolished within the next few weeks and a new shed built either late this year or early next year. The Caretaker is currently ‘re housed’.
- Head Student Leaders had a fun filled sleepover.
Finances
– Financial reports from April were shared with Board Members prior to the meeting
– Notification of overuse – salary unit and management allowance monitoring for Q1.
– Mis use of school credit card which was picked up immediately and rectified.
– Ministry have now paid the school all money owed.
– Auditors documents to be submitted to Ministry by 31st May.
– Auditors report and papers for approval and submission to the Ministry by 31st May 2026.
- Draft report shared
- Recommendations provided in the report – recommendations addressed
- Board approved these documents in ‘draft’.
- Representation letter signed
- Board approved a letter to the Auditors regarding ‘Control over Retention Account’ and the timeframe in receiving the reports.
- Moved Darryl
Seconded Salvis
Carried Unanimously
- Moved Darryl
- Salvis queried the working capital balance. Pauline explained this and this explanation was accepted.
Property
- Watershed April report and School Report for May shared with the Board
- RTLB request re proposed property and resource upgrade – for Board approval
- Upgrading RTLB rooms – break down provided to the Board
Moved Darryl
Seconded Jeremy
Carried Unanimously
- Toilet upgrade costs appear very high. This cost is covered by the Ministry and involves structural changes to this area to allow for access for students that require wheelchair support and a hoist.
- Science labs – 2 new labs which require an extensive amount of work.
- The Board have requested a map of the school is made available on the white Board in the Meeting Room, which will help members better visualise where the building projects are currently happening.
Moved the property and finance reports are accepted Jeremy
Seconded Peter
Carried Unanimously
Pauline moved the Board accept the Principal’s report and any recommendations.
- Recommendations
- Approve all the Finance Reports for Papatoetoe Intermediate, RTLB and related recommendations
- Accept the explanation of the misuse of the school credit card
- Accept the ‘draft’ Audited accounts and recommendation from our school accounting company.
- Accept Property reports (Watershed, Finance Managers and Principals) and any associated recommendations and related finances listed in the reports
- Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
- Moved Jeremy
Seconded Darryl
Carried Unanimously
- Moved Jeremy
Correspondence – tabled
Inward
- New rating system for schools unveiled as ERO reports overhauled.
- Notification of overuse – salary unit and management allowance monitoring for Q1.
- Budget 2026 at a glance – investing in Primary Learning.
- Enviro Waste Contract
Other Business
- Board Dinner
- Hokkaido, 71 Lunn Avenue, Mt Wellington.
- Thursday 23rd July at 6.30 p.m.
- Confirmed – Salvis, Namrata, Melanie, Pauline, Darryl, Kimi, Oriana, Peter, Jeremy and Barb
- Apologies from Kulbir
- Still to confirm – Leigh.
- Jeremy and Kimi are reviewing Pauline’s attestation to renew her registration
In Committee
At 6.45 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 6.55 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
| Meeting closed | 7.00 pm |
| Next Meeting | Monday 22nd June 2026 at 5.30 pm Board to meet with Iain Taylor. 6.00 pm for the regular meeting. |