30th AUGUST 2021 Board Minutes

MINUTES OF THE PAPATOETOE INTERMEDIATE BOARD of TRUSTEES MEETING
Monday 30^th August 2021 at 5.00 p.m. on line [Level 4 Lockdown]

Present
Jeremy Nicholls [Chairperson], Pauline Cornwell [Principal], Peter Cann and Darryl Wilson [MoE appointed Trustees], Kirsty Ellis and Leigh Manukau  [Elected Trustee] and Heather Bates [Staff Elected Trustee]

Apologies
Mohammed Khan

In Attendance
Tess Carolissen [Executive Officer], Donna Young [Deputy Principal], Tracy Prout [Associate Principal] and Barbara Ferregel [BoT Secretary]

Thank you, Jeremy for the Karakia

Thank you to the full Board for coming to this online forum. This is a first for us. Great to see everyone.
Mohammed is an essential worker and not able to get to the meeting.

Change to Agenda

Meeting opened with Finance as Tess needed to leave the meeting early

Tess Carolissen

• All documents were sent as links and Jeremy also shared these with all members from his screen.
• Commentary discussion and summaries [PIS and RTLB]
  • Tess explained that the impact of Covid and staff working remotely will show in August not in July.
  • Jeremy expressed his thanks to staff re applications for Grants
  • Recommendation
    • $7500.00 from Isometrics – from July meeting [$2500.00 over budget]
    • This would allow teachers to make phone calls through their laptops.
      • • Moved Peter
          Seconded     Kirsty
          Carried         Unanimously

• Will sign document after meeting and get this away to Isometrics.
• Recommendations
  • July 2021 Profit and Loss Statement and Balance Sheet be accepted
    • Moved Pauline
    • Seconded Kirsty
    • Carried Unanimously
• Thank you Tess – left the meeting at 5.30 p.m.

Welcome Donna and Tracy

• Full book was presented on line and for members to read over.
  • Tracy reported on Digital Technology
    • Robotics
      • Coding – with Ozobots
      • EDUCA
      • SAMR
      • Ozobots in classroom – very successful
      • Microbits are a bit more challenging
      • STEAM
    • Solo and student voices – students completed a self-assessment using SOLO for the work done using Ozobots.
      • Successful start – still a journey
    • Staff self assessment – Ozobot rating high.

Microbits due to be assessed at the end of this term. But this will now be done at a later date due to lockdown.

• Building up team resources to try and cut down on sharing this technology.

• Thank you Tracy for such an engaging report. So interesting.

Tracy left the meeting at 5.55 p.m.

Comparative Data Report – Donna

• • Thank you for the request – gave the Leadership Team an insight into some interesting data.
    • Shared with members on screen and via a link.
    • Students are coming in to PIS at a lower level.
      • Donna highlighted the need for ‘writing’ and also teaching students good ‘touch typing’ skills.
    • Attendance data during lockdown – currently 80% of our students are engaged each day. Thank you to the Staff for all their work and commitment.
      • Peter passed his thanks on to Donna and her team for the comparative data and the lockdown attendance data to date.
    • Thank you Donna. Donna left the meeting at 6.15 p.m.
    • The Board will be provided with a hard copy of the full MOY Report once ‘levels’ allow this.

Previous minutes
from – 26^th July 2021

Moved as a correct record                   Peter
Seconded                                            Jeremy
Carried                                                 Unanimously

Principal’s Report

• Decisions
  • Complaints and Harassment procedure – not completed ‘draft’ only at this stage. Updates in red. Staff also given the opportunity to look over this document and comment.
    • Need BoT approval once the document is completed.
    • September meeting
  • RTLB Oversight and Management -shared
  • Privacy and Information Gathering – shared
  • BoT Meeting dates for 2022 in draft
    • Board approved these

Moved                   Jeremy
Carried                   Unanimously

• Ratification of Employment report
• Study Centre report to MoE – $48,000.00 per year from the Ministry.
• Skodel – Data. Leadership Team are keeping a close look at this during Lockdown.
  • SWIS – Incident reporting document
• Standdown and Suspension Data – for discussion at the September BoT if members require
• 3 Way Conferences – 10 teachers with 100% attendance – fantastic
• Leadership Planning Weekend – for 2022 planning [shared]
• Everyday Matters Attendance Data – shared
• Numbers of enrolments for 2022 – slowly coming in.
  • The Ministry have approved and Pauline asked the Board for approval to extend out of zone closing date to Monday 27^th September 2022.
    • Ballot on Wednesday 29^th

Approved              Jeremy
Carried                   Unanimously

Recommendations and Principals Report :

• • Approved                     Peter
    Seconded                    Darryl
    Carried                        Unanimously

 

Property

• Watershed report July report accepted.
  • Moved                         Peter
    Seconded                    Darryl
    Carried                        Unanimously

Correspondence
Outward

• Letter from Gareth requesting permission to apply to the Lion Foundation for funding for audio visual equipment
  • Jeremy shared Gareth’s letter on screen
    • Moved                    Peter
      Seconded              Leigh
      Carried                   Unanimously

Pauline shared with the Board that a ‘care’ package for each staff member has been organized to be delivered one day next week.

Meeting closed at 6.45 p.m.

Pauline left the meeting at 6.45 p.m.

At 6.45 p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.

• Carried Unanimously

The Board moved to In Committee.

The ‘in committee’ discussion closed at 7.15 p.m. and the regular meeting resumed.

The Board Chair agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Next Meeting – Monday 27^th September at 6.00 p.m.