Board Minutes – 25th July 2022

MINUTES OF THE PAPATOETOE INTERMEDIATE SCHOOL BOARD MEETING
Monday 25^th July 2022 6.00 p.m. in the Principal’s Office

Present
Jeremy Nicholls [Presiding Member], Peter Cann and Mohammed Sahu-Khan – [MoE appointed Trustee], Heather Bates [Staff Elected Trustee] and Pauline Cornwell – [Principal]

In Attendance
Tamara Gersbach [RTLB Cluster Manager], Barbara Ferregel [BoT Secretary] and Mike Leach [Principal’s Appraiser]

Apologies
Kirsty Ellis, Leigh Manukau [Elected Trustee] and Darryl Wilson [MoE appointed]

Thank you, Jeremy for the Karakia

At 6.05  p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.

• Carried Unanimously

The Board moved to the In Committee meeting.

 The ‘in committee’ discussion closed at 6.30 p.m.  [to be continued later] Mike Leach left the meeting and the regular meeting resumed.

Devices – Members present that had not yet received their device received it and all members were given a Laptop Agreement to sign and return.

Welcome to Tamara

• 1 year as RTLB Cluster Manager
  • July report circulated to all members
    • Pop up workshops for teachers and teacher aides last term were a positive addition and were well attended.
  • Staff – 100% staffed with a great team
  • Learning Support Fund – quite large amount showing
    • July is included in this report
  • Qualitative Report
    • Much the same as the last report
    • Learning how to manage our way through staff absences
    • Purifier in meeting room – waiting on more
    • Board are more than happy to support if Tamara feels like she needs their input into the Qualitative Report document
      • Report Approved Heather

Seconded                           Jeremy
Carried                                Unanimously

• RTLB Finance report accepted Jeremy

Carried                                Unanimously

Thank you Tamara – 7.05 p.m.

Previous minutes

• from – 27^th June 2022

Moved as a correct record                   Jeremy
Carried                                                 Unanimously

Matters arising
–  Devices
–  Minutes to be adjusted to read ‘Attending members received their devices’

Finance

• Reports had been shared with members via the Board Folder
  • Pauline reported on these documents and explained the graphs
• Lee-Anne is settling in really well and will attend the August meeting
• Investments to be reinvested for no longer than 6 months
• Looking for better interest rates

• Approved the June financials
  • • Moved                   Peter
      Seconded              Heather
      Carried                  unanimously

Property

• New Admin building is underway
  • All paperwork for new building project is in the Board folder
    • Board are happy for Pauline to report each month and keep all paperwork in a folder for members to read through if they wish to.
  • Contractors – are doing everything that is expected
    • Site meeting today and then visited the site. Looking great.
  • Watertank
    • For emergency toilets – on hold until the new Admin building is finished.

Principal’s Report

• Shared with the Board in the Board Folder
  • Study centre report. Once approved it will then go to MoE
    • Moved Jeremy

Carried                   Unanimously

• Equity Number – 477
  • At this stage we are unsure what this means
    • It appears the higher the number the more money schools will get
  • EEO review
    • Questionnaire in term 4 to all staff

–              360 feedback for Leaders nearly completed – majority of feedback was over 80%
–              Increase in RTLB Mileage
–              Thank you from RTLB
–              RTLB would like to go to Waitangi too – go after our school staff go
Approved                            Peter
Seconded                           Jeremy
Carried                                Unanimously

• Assets Register
  • External agency to do a stock take in 2023. Will need to go in next budget.
    Approved              Jeremy
    Carried                   Unanimously

• Leaks in Admin area – to be left at this stage.
• Chickens have arrived and are doing well.

Moved the Principal’s Report accepted
Moved                   Pauline
Seconded              Peter
Carried                   Unanimously

• Moved the Principal’s appraisal is accepted
  • Moved                   Jeremy
    Seconded              Unanimously

Changes to personal policy for August meeting.

At 7.30  p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.

• Carried Unanimously

The Board moved to continue with the In Committee meeting.

 The ‘in committee’ discussion closed at 7.45 p.m. and the regular meeting resumed.

 The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Other business

• Board devices and agreements
  • Attending Board members signed their laptop agreements
• Election update 6 parent nominations to date
  • Barb to check with Bernardine Vester [RO] tomorrow re staff nominations. Some staff have not received the link.

Correspondence – accepted

• Documents shared as tabled items with the Board
  • Annual Plan update
  • 1^st July return to MoE
  • Support Staff Terms of Settlement
  • NZSTA Primary and Secondary Techers Collective Bargaining
  • MoE information – 2023 Equity Index number

Meeting closed at 7.55 p.m.

Next Meeting on 29^th August 2022 at 6.00 p.m.