175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 21st October 2024 |
| Time | 6.00 p.m. |
| Present | Jeremy Nicholls [Presiding Member], Darryl Wilson, Mohammed Sahu-Khan and Peter Cann [MoE appointed Trustee] Lilien Skudder [Staff appointed Trustee] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Principal’s PA/Board Secretary
Tamara Gersbach [RTLB Cluster Manager], Gareth Fletcher [Associate Principal] Esther Nosa, Vili Titiuti, Melanie Wills and Lilien Skudder – Kahui Ako Report. Lee-Anne Keates – ‘draft’ budget |
| Apologies | Kimiora Parata [Parent Elected Trustee/Deputy Chairperson], Leigh Manukau and Lofi Tuala [Parent Elected Trustee] |
| Minute taker | Barbara Ferregel |
Welcome and Karakia
– Thank you, Darryl for the Karakia.
Welcome Gareth
- Overview of camp – 382 students 66 adults over the 5 days
- RAMS presentation to the Board
- Pauline explained to the Board Members how the RAMS work with our school and the camp. It is the Boards responsibility to be confident all paperwork has been completed to a high standard and that our students and staff will be safe.
- Students that don’t go to Camp do a ‘fun’ programme back at school.
- Camp finance report was presented to the Board.
- Thank you, Gareth, – left the meeting at 6.20 p.m.
Welcome – Tamara RTLB Cluster Manager
- Tamara had shared with the Board the RTLB October report and Incredible Years Report.
- RTLB have an increased student roll and a waiting list.
- Discussion around how RTLB can roll money over for expenses [as any excess is taken back by the Ministry]
- Pauline and Barb will draft a letter to Erica Stanford expressing their concerns.
- ‘Draft’ Budget for 2025 presented to the Board.
- Draft budget, report and finances accepted by the Board – Lilien
Seconded Darryl
Carried Unanimously
- Draft budget, report and finances accepted by the Board – Lilien
- Final budget to be presented at the November meeting.
- Thank you, Tamara, – left the meeting at 6.50 p.m.
Welcome to Lilien, Vili, Esther, and Melanie – Kahui Ako 2024 Report
Lilien
- Cultural Competency and Responsiveness
- Used the school Pepeha – to look at cultural competency.
- Pepeha slides including the history and lesson plans.
- Cultural Garden – funding received. Lilien may leave the building of this until early in 2025 due to the holidays been so close.
- Used the school Pepeha – to look at cultural competency.
Melanie
- Inquiry into Reading
- Improving student engagement and attendance
- Improving student engagement in order to improve student outcome.
- Improved engagement with Whanau
- The Code – Melanie explained the plus and minus of the programme.
- Analysis of Reading Attitudes – Student voice
- Research showed students enjoy being read to and buddy reading.
Esther
- Student Mentoring
- Improving student engagement and attendance
- Improving student engagement in order to improve student outcome.
- Improved engagement with Whanau
- Would be great to have a whole School mentoring processes.
- Every staff member is a mentor – all students would have a trusted adult they can go to
- Challenges in this – teachers’ capability and timetabling
- Settled on a smaller project at this stage.
- Refined Sisters Programme – 15 girls [10 role models/5 students that needed extra support]
- Would be great to have a whole School mentoring processes.
- Positive feedback from classroom teaches of the students involved.
- Hope to include Refined Brothers Programme in 2025.
Vili
- Maths Enrichment Programme – MEP
- The Mathematics Enrichment Programme is a mentoring and professional development initiative designed for overseas trained and beginning teachers at our school to enhance teachers’ knowledge, skills, and pedagogical approaches in teaching mathematics. This programme aims to deepen teachers’ understanding of mathematical concepts, introduce innovative teaching methods, and provide resources and teaching strategies that can be used in the classroom to improve student outcomes.
Thank you to Lilien, Melanie, Esther, and Vili – left the meeting at 7.45 pm.
Welcome Lee-Anne
- Presentation of ‘draft’ budget 2025
- Cyclical maintenance – deferral of gym floor for the 2026 budget
- Cameras – discussion on the installation of the 5 new cameras and cost
- Continue with the 2 school counsellors .8 plus two extra teachers for 2025 – 2.8 over staffed.
- Pauline is meeting with the Property consultant – hoping to reduce annual cost.
- Board is happy to accept the Budget in draft with the provisors discussed to be made available for the November Meeting.
- Moved Jeremy
Seconded Darryl
Carried Unanimously
- Moved Jeremy
- Finance – in Board Folder
- Moved the approval of:
- August/September visa payment for both the School and RTLB
- August/September Bank statements
- Moved Pauline
Seconded Darryl
Carried – Unanimously
- Moved Pauline
- Moved the approval of:
- ‘Authorisers users report’ – the Auditors requested a signed copy of this.
Moved Jeremy
Seconded Peter
Carried Unanimously
Thank you, Lee-Anne, – left the meeting at 8.00 p.m.
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
- Moved Darryl
Seconded Peter
Carried Unanimously
- Moved Darryl
Confirmation of previous Minutes
- Pauline Cornwell moved that the minutes of the 23rd September 2024 are a true and correct record of the meeting.
- Moved Pauline
Seconded Peter
Carried Unanimously
- Moved Pauline
Matters Arising
- Pauline will phone Corrine Peters and invite her to the November meeting.
Property
- September report in Board Folder
- Old Admin Block has been put on hold due to the roof line – council want proof there is no rot in the area that has been removed.
- Architect has been approved – meeting Tuesday 22nd October – morning.
- $175,000 for the basketball courts has now been approved by the Ministry.
- Modular classrooms – Occupancy order for the new classrooms – hand over on Friday 25th October
- Old Admin Block has been put on hold due to the roof line – council want proof there is no rot in the area that has been removed.
- Moved the Property Report is accepted Jeremy
Seconded Peter
Carried Unanimously
Principals Report
Pauline had shared her report with all members to read prior to the meeting.
- Strategic goals – approval from the board to share these with the community.
- Moved Jeremy
Seconded Lilien
Carried Unanimously
- Moved Jeremy
- Approval to Act as Principal and authority for finance for Nawinta Prasad.
- Moved Pauline
Seconded Jeremy
Carried Unanimously - Principal’s Well Being account – under spent.
- $2,500.00 at the end of the year.
- Approval to carry this amount over – moved Peter.
Seconded Darryl
Carried Unanimously
- EdPay access – Pauline has full authority. Auditors questioned this.
- Returning Officer for Board Elections in 2025 will be approximately $10,000.00. This is fully reimbursed by the Ministry.
- Principal’s Annual Leave – Principals now must keep a record of their annual leave during the school holidays.
- Anna Rutherford Reported – As of 30th September the school is reporting an operational surplus of $160,806 which is a good position for the school going into term 4. The asset budget for 2024 still has a remaining balance of $18,283 as at the end of September.
- Leadership positions for 2025
- AP (1) Tracy Prout, Whanau Leader/ Assessment and Reporting/ Digital Technology
- AP (2) Sarah Richardson, Whanau Leader/ Literacy (English) / Student Supervision- Duties
- AP (3) position for 2025 – Esther Nosa, Classroom teacher/ Whanau Leader/ Social Studies and Te Reo Maori
- AP (4) position for 2025 – Lilien Skudder. Classroom teacher/ Whanau Leader/ Science and Education for Sustainability
- AP (5) SENCo/ Learning Support Leader (1) Huda Parvez, Pastoral Care and liaison with external support agencies/ ORS/ ESOL Rehua
- AP (6) SENCo/ Learning Support Leader (2) Lynn Corderoy, Pastoral Care and liaison with external support agencies/ ORS/ ESOL
All these people will need Board delegated authority to undertake Search and Seizure procedures.
In addition, the following people need Board delegated authority for financial responsibility and to Act as Principal in her absence.
- DP (1) position for 2025 – Donna Young – approval granted.
- DP (2) position for 2025 – Gareth Fletcher – approval granted.
- DP (3) [position for 2025 – Sanjeev Kumar – approval granted.
- DP (4) position for 2025 – Nawinta Prasad – granted – this is now approved
- Moved Peter
Seconded Darryl
Carried Unanimously - Upcoming events
- Supreme Prize Giving – 11th
- Board members attending – Jeremy.
- Would be great to have more Board Members present.
- Check with Leigh, Lofi and Kimi
- Guest speaker – Head Boy from Auckland Grammar as an ex-student as Guest Speaker
- Board members attending – Jeremy.
- School lunches for 2025 – Pauline will be attending a meeting on Thursday.
- Supreme Prize Giving – 11th
Pauline moved that –
- Principal’s report is accepted. Jeremy
Seconded Peter
Carried Unanimously
Correspondence
- Everyday Matters Term 3 data
- Property Inquiry update
- SWIS Cluster Report
- Kahui Ako Term 3 update
Approved Pauline
Seconded Lilien
Carried Unanimously
At 8.15 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
This ‘in committee’ discussion closed at 6.55 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Other Business
- Christmas Board dinner out
- Friday 1st November at Non-Solo Pizza in Parnell – Set menu due to numbers.
- Board Elections 2025 – Date ranges from the 3rd to the 19th September 2025
- New chairs for the Gym on display for Board to help make a decision.
- Board decided on the larger chair – unfortunately it is more expensive but more comfortable.
- Presiding Members meeting at our school on Thursday 21st Jeremy attending.
Meeting closed at 9.00 p.m.
Next Meeting – Monday 25th November 2024 at 6.00 p.m. in the Main Meeting Room