175 
09 278 9763 SCHOOL BOARD MINUTES
23rd June 2025
Meeting held in the Papatoetoe Intermediate School Meeting Room
| Time | 6.00 p.m. |
| Present | Jeremy Nicholls [Presiding Member], Peter Cann, and Darryl Wilson [MoE appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] Lilien Skudder [Staff appointed Trustee] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Board Secretary |
| Apologies | Ash Chetty [Co-opted member], Leigh Manukau [Parent Elected Trustee] and Mohammed Sahu-Khan [MoE appointed Trustee] |
| Welcome and Karakia | Thank you to Darryl |
| Conflict of Interest | Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.- Moved Jeremy Nicholls Carried Unanimously |
| Ratification of April minutes | Moved that the minutes of 26th May 2025 are a true and correct record of the meeting. – Moved Peter Cann – Seconded Jeremy Nicholls – Carried Unanimously No matters arising |
Our love and thoughts are with Leigh at this sad time. Leigh’s Dad passed away last week.
Principal’s Report
Pauline’s Principals report had been shared with all members to read prior to the meeting.
- No further updates from the Ministry regarding the Boards request to return to a normal Board Constitution.
- Confirmed Auditors report and Financial Statement EOY 2024 –in Board papers.
- Recommendations
- Regarding the new bank accounts. Anna will check new accounts loaded by Lee-Anne and give a confirmation report to the Board for signing.
- School docs – review for Term 2 has been done. List to be provided for the July Board Meeting.
- Survey to families during the week of 4th July regarding meetings for prospective new Board Members.
- Matariki celebration and Hui – Matua Jeff also attended. Great evening.
- Jeremy spoke with families and felt there was a good amount of interest in the Board Elections.
- Feedback data collected from the meeting will be available for the July Board Meeting
- Kapa Haka were wonderful. Very well received.
- Native Trees were available for purchase and donation and will also be made available on the 3 Way Conference Evenings – these will be planted in the Cultural Gardens. Several whanau have purchased trees and been into plant them. Many staff members have also planted trees.
- Jeremy spoke with families and felt there was a good amount of interest in the Board Elections.
- Flood in staffroom and into room 1A and 1B – faulty dishwasher. Ministry will cover over and above our Insurance excess of $2,500.00.
- ‘Big Dig’ for Cultural Garden took place in June after school. Attended by many members of staff. Gardens are starting to come together. Star jasmine was donated by a staff member and has been planted. Medicinal trees to be planted and were available for staff to have the opportunity to donate a tree and have that acknowledged with a plaque.
- Ministry of Justice – vetting [criminal vet]. We are now registered for this.
- Principals Performance Management – Study Tour to Melbourne. Pauline and 8 other Papatoetoe Principals attended. Visited many schools.
- Springboard Trust PD – Donna, Pauline and Tracy attending.
- Kahui Ako – disestablished as of January 2026. Budget government announcement in June.
- Pacific Fono in Term 3 – will advise board closer to the evening
- Leadership Retreat in the September/October holidays for 3 days. To plan for 2026. [22, 23 and 24th September]
- Recommendations
RTLB Report
- 52% of RTLB cases are now behavioural. Significantly more than usual and increasing year upon year.
Finance
- Finance summary was shared with the Board
- Last quarter a $16,000.00 profit
- Close monitoring of spending continues.
Property
- Monthly property report from the School
- Moth Plant competition – Papatoetoe Intermediate came 3rd. Thank you to Lilien and the students.
- Monthly property report from Watershed and Property Report from financial Manager.
- Mt Richmond will be using their new rooms from the beginning of Term 3. They are slowly moving furniture and equipment over.
Pauline moved the Board accept Principal’s report and Cluster Managers Report and any recommendations.
- Recommendations
- Accept the RTLB June Report and recommendations
- Accept RTLB Report and accept Property Reports.
- Approve all the finances for PIS and RTLB and related recommendations
- Ratify all the employment actions for the previous month – appointments, advertising and contract terminations (resignations)
- Approve Governance Handbook for use now and after the elections
- Approve the Survey for the Community re standing for Election.
- Approve the Meeting agenda and preparations for prospective Board members on 21, 22 and 23 July.
Accepted Darryl Wilson
Seconded Lilien Skudder
Carried Unanimously
Curriculum Report – Summary
- Full Report at July Meeting – Tracy and Donna will be present
- Board Members have the summary to take away with them and bring questions to the July meeting
Correspondence
Outward
– Letter to Erica Stanford re the withdrawal of Study Centre funding
– Received notice by text on Friday that the Study Centre funding was ceasing as of 27th
– This is very sad for our students.
Inward
- Trees for Survival Report
- Election newsletter
- Election Pilot/SchoolEd
Correspondence moved Jeremy
Seconded Pauline
Carried Unanimously
At 6.45 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 7:00 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Other Business
- Jeremy [Board Presiding Member], signed updated Code of Conduct.
- Dates for election promotion – Board members attending.
– Time – 6.00 to 7.00 p.m
– July 21st Darryl and Jeremy
– July 22nd Jeremy, Darryl and Leigh
– July 23rd Lilien and Kimi TBC
– Survey to go out to families in the first week of the school holidays.
- Enrolment Scheme – discussion regarding continuation of our current Enrolment Scheme.
Approved Jeremy
Carried Unanimously
– Ministry to be notified in writing.
- Governance Handbook – the Board found this to be a very useful document
- Thanks expressed by Peter.
| Meeting closed | 7.10 pm |
| Next Meeting | Monday 28th July at 6.00 p.m. |