175 
09 278 9763SCHOOL BOARD MINUTES
24th November 2025 at 5.30 pm
Meeting held in the Papatoetoe Intermediate School Meeting Room
| Time | 5.30 p.m. |
| Present | Kimiora Parata [Presiding Member], Peter Cann, Leigh Manukau, Kulbir Kaur, Namrata Kumar, [Parent Elected] Jeremy Nicholls [Elected member] and Melanie Willis [Staff Elected] and Pauline Cornwell – [Principal] |
| In Attendance | Tamara Gersbach – RTLB Cluster Manager
Tracy Prout – Kahui Ako Gareth Fletcher – DP – Health/PE, EOTC and sports/RAMS/Health and Associate Principals Anna Rutherfurd Bhawandeep Kaur – Minute taker |
| Apologies | Darryl Wilson – co-opted member Barbara Ferregel – Board Secretary , Oriana Avei-Suaesi – Elected Member Jada Tutaki, Esther Nosa Whanau Leader and Lilien Skudder – Whanau Leader. |
| Welcome and Karakia | Thank you to Leigh for leading the Karakia |
| Conflict of Interest | Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
– Moved Kimiora Parata |
| Ratification of October minutes | Moved that the minutes of 28th October 2025 are a true and correct record of the meeting. – Moved Kimiora Parata – Carried Unanimously No matters arising |
5.30pm Prior to the Board meeting
Anna Rutherfurd
– SAJ Services/Finance
- Anna supported the new members with the finances and how to read the reports.
- Anna left the meeting at 6.00 pm. Thank you Anna.
6.00pm – regular meeting
Karakia – Thank you Leigh Manukau
Welcome to :
Tamara Gersbach – RTLB Cluster Manager
- Tamara encouraged members to read through the report that had been shared prior to the
meeting, and to feel very welcome to ask questions. - RTLB Strategic and Annual Plan was shared, including Purpose and Values – tabled
- RTLB Cluster 10 Funding agreement discussed with Board members.
– Board approved and signed.
– Moved Pauline Cornwell
Seconded Kimiora Parata
Carried Unanimously - RTLB Cluster Manager’s report and financial report presented.
- RTLB 2026 Draft budget presented
– Accepted the draft budget and Cluster Managers report
Moved Pauline Cornwell
Seconded Kimiora Parata
Carried Unanimously - RTLB Cluster Manager requested permission to destroy archives that are 7 years old.
Discussed the need to destroy Archives – both RTLB and School.
- The board has approved the shredding of Archives.
Kahui Ako Presentation
Tracy Prout – Kahui Ako Leader
– Andrew Francis, Munisa Adams, Paulette Corbett and Melanie Willis presented
Thank you for a great presentation.
Gareth Fletcher – DP – Health/PE, EOTC and sports/RAMS/Health and Safety.
– Thank you to Gareth the presentation on school uniforms,
– Thankyou to Gareth
– Approved the new uniform for 2026
Moved Melanie Willis
Seconded Leigh Manukau
Carried Unanimously
Associate Principals were introduced to the Board
– Lynn Corderoy – Learning Support
– Tracy Prout – Assessment and Reporting/International Students, ED4Sus and Digitech/
Whanau Leader
– Esther Nosa – Social Studies and Te Reo Maori/Cultural Groups and Enrichment/Whanau
Leader
– Sarah Richardson – English/Whanau Leader – Leaving at the end of 2025
– Lilien Skudder – Science/Whanau Leader – on Study Leave for 2026
Principal’s -Report
Pauline’s Principals report had been shared with all members
– Board members all had a copy of the report prior to the meeting
- Indian Community Hui and feedback were discussed, and Board members attended and spoke. Thank you, Namrata and Kulbir. Feedback was collected and will be provided at the next meeting.
- Principals report was accepted
Moved Peter Cann
Seconded Melanie Willis
Carried Unanimously
Finances
– Financial reports from the previous month were all shared with Board Members prior to the meeting
Financial reports all approved
Moved Kimiora Parata
Carried Unanimously
– Draft budget presented and approved
Moved Kimiora Parata
Carried Unanimously
Property
– Construction of new classes was discussed with the Board for next year.
Recommendations
– Accept the RTLB Report and recommendations
– Approve all the Finance Reports for PIS and RTLB and related recommendations|
– Accept Property reports (Watershed, Finance Managers and Principals) and any
associated recommendations and related finances listed in the reports
– Ratify all the employment actions for the previous month: appointments, advertising and
contract terminations (resignations)
Moved Pauline Cornwell
Seconded Peter Cann
Carried Unanimously
– The Board accepted the Principal’s report with recommendations.
General Business
– Hazard documents shared with the Board. Pauline presented the hazards listed.
The Board discussed and plans for addressing the Hazards
Board accepted the Hazard report
Moved Peter Cann
Seconded Leigh Manukau
Carried Unanimously
Events – Board members all welcome
– Dinner – Tuesday 2nd December at Big Fish – 6.30 p.m.
– Supreme Prize Giving – Wednesday 10th December at 11.00 a.m. [Please confirm your
attendance with Barb]
At 7.05 Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 7:30 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Correspondence
Outward
- Letter to Deidre Alderson, MoE Botany from our Board re funding
– Email acknowledgment
- Letters to Whanau re out of zone enrolment applications
- The Warehouse re increase in credit limit
- Letter to Minister re Te Tiriti o Waitangi
- Isometric – Support Agreement
Inward
- Letter from NZSBA re support for Te Tiriti o Waitangi
- Reply re Pauline’s letter re funding from David Seymour
Correspondence moved Peter Cann
Seconded Kimiora Parata
Carried Unanimously
Other Business
Leigh – Korero re Te Tiriti o Waitangi within our school.
– Letter of support sent to the Minister on behalf of the Board from Kimi
Thank you to both Namrata and Kulbir for attending the Indian Fono on the 6th of November.
Farewell and welcome to new Board members’ dinner – Tuesday 2nd December – Big Fish/Stonefields at 6.30 p.m.
Search and Seizure delegation cards – Kimi to sign
– The Board has approved the search and seizure delegation cards.
Seconded Kimiora Parata
Carried Unanimously
| Meeting closed | 8:08 pm |
| Next Meeting | Tuesday 27th January 2026 at 6.00 pm |