SCHOOL BOARD MINUTES – 22nd June 2026

SCHOOL BOARD MINUTES
Monday 22^nd June 2026 – 6.45 pm
Meeting held in the Papatoetoe Intermediate School Meeting Room

In Committee
At 6.15 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 6.45 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Principal’s -Report
Board Members all had access to the Principal’s report prior to the meeting and Pauline assumed all members have read the report.

• Pauline paid particular attention to:-
  • School buses – these are no longer managed by the Ministry. Auckland Transport now holds the contract. The school are concerned about drivers – their lack of knowledge of the routes and the behaviour of our students while on the bus. Pauline and Sanjeev have attempted to set up meetings with the company but are not having any luck as yet. They will continue to try.
  • Annual Financial Report and documents were all submitted to the Ministry by the required date.
  • We have 3 excluded students still on our roll – 1 of these students is currently a year 9 student. The Ministry has instructed us to leave these students on our roll.
  • Criteria for Room 10 students. ORS funded students. Provided with enrolment pack.
  • Property modifications – USB toilet with a hoist. This is now completed and training has been provided to relevant staff.
  • CCTV network – installation of cameras and systems for monitoring the footage captured around the school are now in place. Isometrics Solutions will provide a dedicated screen and monitoring systems at an approximate cost of $5,500.00.
  • The Caretakers Shed has been demolished.
  • Mobile dental clinic. DHB has confirmed to build a large concrete pad for the mobile clinic to park on, at the front of the school. This will have power and a waste water facility. This will be installed once the new classrooms are onsite.
  • Health and Safety committee – meet once a term.
  • Enrichment programmes provided include – Writing, Maths, Science, Foods, Hard Materials, Performing Arts, Music, Visual Arts, Fabrics, AIMs sports, Sustainability Enrichment, Travelwise, AV and Audio and Tironui Trust.
  • Market Day – 23^rd September from 2.00 to 5.00 pm. Board Members are all welcome to come along and support this and possibly make a purchase.
  • School Lunches will continue in 2027.

Tracy Prout – attending the Aspiring Principal Programme
–         Approval from the Board to give Tracy access to the July Board Folder.
–        The Board are happy for this to happen as long as no in-committee documents are shared.
Approved       Jeremy
Seconded       Darryl
Carried           Unanimously

Finances
       –     Financial reports from May were shared with Board Members prior to the meeting
–     EOY December 2025 Auditors report and papers shared with the Board – these have been submitted to the Ministry.
–     Budget spending – only on essential items with approval from now until the end of the year.

Property
–    Watershed May report and School Report for May shared with the Board
Moved  the property and finance reports are accepted              Jeremy
Seconded                         Peter
Carried                             Unanimously

Pauline moved the Board to accept the Principal’s report and any recommendations.

• Recommendations
  • Approve all the Finance Reports for Papatoetoe Intermediate, RTLB and related recommendations
  • Accept Property reports (Watershed, Finance Managers and Principals) and any associated recommendations and related finances listed in the reports
  • Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
    • Moved                Jeremy
    • Seconded           Darryl
    • Carried               Unanimously

Correspondence – in Board Folder
Inward
–     RTLB review of Staffing – MoE Letter
–     Watercare price changes – 1^st July 2026
–     Special Needs Property Modification – MoE Letter
–     NZ Electoral Commission – using our gym for elections on 7^th November 2026

Other Business

• Board Dinner
  • Hokkaido, 71 Lunn Avenue, Mt Wellington.
  • Thursday 23^rd July at 6.30 p.m.
    • Confirmed – Salvis, Namrata, Melanie, Pauline, Darryl, Kimi, Oriana, Peter, Jeremy, Leigh and Barb
    • Apologies from Kulbir
  • Curriculum Report – copies shared with Board Members for discussion at the July Meeting.
    • These will be shared in the July Board Folder

–      NZSBA Conference – 17^th to 19^th July – Mel, Kimi and Namrata attending.

• Darryl – last meeting is 27^th July ☹ 

Meeting closed at 7.30 p.m
Next Meeting – Monday 27th July