175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 28th April 2025 |
| Time | 6.00 p.m. |
| Present | Mohammed Sahu-Khan and Darryl Wilson [MoE appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Principal’s PA/Board Secretary and Tamara Gersbach [RTLB Cluster Manager] |
| Apologies | Jeremy Nicholls [Presiding Member] and Ash Chetty [Co-opted member]
Late apology from Peter Cann [MoE appointed Trustee] |
| Minute taker | Barbara Ferregel |
Welcome and Karakia
– Thank you Leigh.
Welcome to Tamara Gersbach – RTLB Cluster Manager
- Report – highlighted main points
- New structure – 4 Teams to 3. [one Practice Leader left so will run with 3 teams until the end of the year and then reassess]
- Case work is quite high – will reduce this so Practice Leaders can manage additional team members. Will need to keep an eye on this.
- Ministry funded PLD – we are extremely grateful for this
- Dates for 2026 included
- Case analysis included
- LSF this is where Tamara would expect it to be at the end of Term 1.
- Finances
- Shared with the Board
- Tamara went through the report. Board members had no questions.
- Approved Annual Report
- Moved Darryl
- Carried Pauline
- Carried Unanimously
- Shared with the Board
Thank you Tamara. Tamara left the meeting at 6.10 p.m.
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
- Moved Darryl
Seconded Pauline
Carried Unanimously
- Moved Darryl
Confirmation of previous Minutes
- Pauline Cornwell moved that the minutes of the 31st March 2025 are a true and correct record of the meeting.
- Moved Leigh
Seconded Darryl
Carried Unanimously
- Moved Leigh
Matters Arising
- Covered in Principals Report
At 6.15 p.m. Kimi Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
In committee discussion closed at 6.20 p.m. and the regular meeting resumed.
Principals Report
Pauline’s Principals report had been shared with all members to read prior to the meeting.
Pauline has changed her format of reporting to the Board in her report as follows:-
1. Governance Information
2. School Business
3. Government Priorities
Constitution
- School has done all they need to do.
- Ministry are coming on the 12th May to meet with students, RTLB, Board and staff.
- Board Members that night – 5.45 to 6.00 p.m.
- Members attending – Darryl, Kimi, Leigh, Lilien, Mohammed and Pauline
- Board Members that night – 5.45 to 6.00 p.m.
Network for Learning
- Upgrade on Tuesday 3rd [no disruption to the school] – working with Isometric Solutions.
Strategic and Annual Plans are on the Website
Policies – strongly encourage the Board to go on to School Docs and check policies.
Governance Handbook
- Reviewed – should be ready for the May meeting.
Working towards Board Elections
– 30th June to 4th July – survey to the community. [will be available for Board Members at the May meeting prior to going out to the community]
– Advertise this evening at our Maori Hui
Cultural Gardens – $5,000.00 funding received.
Mt Richmond classes
- Classroom furniture order by our school for the new Mt Richmond classes
- Ministry furniture and equipment grant
- 12th May for possible completion date
Maternity leave cover for terms 3 and 4
- Appointed a teacher today – confirmed in May meeting
Government Priorities
- Attendance report shared
- Daily attendance dashboard/Education Counts
- All families have received an email advising them of their child’s attendance to date.
- Quality of the school lunches has improved
- Kitchen is still not Halai certified.
- Board members approved Kimi Parata [Deputy Presiding Member and Chair for the meeting] to sign all necessary documents
Moved Darryl
Seconded Lilien
Carried Unanimously
Finance
- Waiting on Auditors report – all requests have been completed
- Finance report
- Board was informed of the need to increase budget in 2026 for Board members to attend NZSBA Conference each year.
- Cyclical maintenance
- Deferred gym project – review in 2026
Property
- Report shared with the board
- Sewer pump needed replacing
- Fire doors have now been painted over the holiday break
- Cyclical maintenance quotes are coming up
- Watershed report received
- Recommendations
- Accept the RTLB April Report and notes the variation in RTLB dates
- Approve all the finances for PIS and RTLB and related recommendations
- Ratify all the employment actions – advertising and appointment
- Approve and sign the RTLB Annual Declaration for the end of 2024
Accepted Pauline
Seconded Darryl
Carried Unanimously
Correspondence
- Mana Kidz Level 2 Partnership Agreement – discussed
- Everyday Matters Term 1 attendance – discussed
- Funding Agreement – Cultural Reflection Garden
Correspondence moved Kimi
Carried Unanimously
Other Business
- Board and Leadership Team dinner – Tuesday 6th May 6.00 pm at Waipuna – Wellingtons Restaurant.
Board Members attending – Darryl, Jeremy, Peter, Leigh, Ash, Pauline, Barb and we hope Kimi.
- NZSBA Conference – 10th to the 13th July in Christchurch.
- Kimi, Leigh, Lilien, Jeremy and Ash all registered and flights booked
- Allocation of a representative at the AGM NZSBA for our Board and any remits.
- Thank you Lilien
- Barb to register Lilien once the registration is open.
- KImi – Journey to Te Tiriti – 5th and 6th April
- Kimi enjoyed these 2 days
- Big group and nice to meet other members from Boards
- Awesome speakers
- Promotion evenings with Board Members attending to meet with School Community regarding Board Elections in September. Time TBC
- Monday July 21st – Darryl and Jeremy
- Tuesday July 22nd – Jeremy, Darryl and Leigh
- Wednesday 23rd July – Lilien and TBC Kimi
- Thank you Lilien
Meeting closed at 7.15 p.m.
Next Meeting – Monday 26th May at 6.00 p.m. in the Main Meeting Room