BOARD MINUTES – 23rd September 2024

 

PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES 

Date	23rd September 2024
Time	6.00 p.m.
Present	Darryl Wilson and Peter Cann [MoE appointed Trustee] Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] Leigh Manukau  and Lofi Tuala [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee]  and Pauline Cornwell – [Principal]
In Attendance	Barbara Ferregel – Principal’s PA/Board Secretary
Apologies	Jeremy Nicholls [Presiding Member] and Mohammed Sahu-Khan [MoE appointed Trustees]
Minute taker	Barbara Ferregel

Welcome and Karakia
–   Thank you Darryl for the Karakia.

Conflict of Interest
–   Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
Moved Kimi Parata
Carried               Unanimously

Confirmation of previous Minutes

• Pauline Cornwell moved that the minutes of the 26^th August 2024 are a true and correct record of the meeting.
  • Moved                Pauline
    Seconded           Leigh
    Carried               Unanimously

Matters Arising

• ‘Confirming the precious minutes should read – ‘confirming the previous minutes’. Change has been made.
• ‘Be the Change – Pacifica Fono’ – Kimi attended on the 31^st Thank you Kimi. Kimi felt it was a very informative day. Maori and Pacifica curriculum – how this can be worked on and improved.

Finance

• Finance – in Board Folder
• Waiting on income of $100,000.00 which will lift the working capital.
• RTLB funding – surplus of $84,000.00 – unspent RTLB funding to pay back to the Ministry – $54,555.21.
• Interim auditors visit in October – declaration approved and signed by Kimi.
  Approved            Kimi
  Seconded           Darryl
  Carried               Unanimously

• August Finance Report and commentaries
• Moved               Darryl
  Seconded         Lofi
  Carried              Unanimously

• The following were unable to be approved as no statements were provided for the meeting.
  • August visa payment for both the School and RTLB
  • Bank statements

Property

• August report in Board Folder
  • Modular classrooms will arrive this weekend
  • Old Admin Block has been put on hold due to the roof line – council want proof there is no rot in the area that has been removed.
• Moved the Property Report is accepted              Leigh
  Seconded                                                           Lofi
  Carried                                                               Unanimously

Principals Report
Pauline had shared her report with all members to read prior to the meeting.

• New draft 5YA and 10YPP
  • Recommended by Pauline that the Board approve the 5YA
    • Moved                 Lilien
      Seconded           Lofi
      Carried               Unanimously

• Ghina Kern starts on 14/10/2024. First day of Term 4.
• Classroom teacher advert in the Gazette
• Teacher Aid positions – appointing 2 to start at the beginning of Term 4.
• Leader appointments for 2025
  • Lilien Skudder and Esther Nosa – 2 new Associate Principals
  • Gareth Fletcher DP 2
  • Sanjeev Kumar DP 3
    • Congratulations to these 4 staff members and thank you to Kimi for being part of the interview panel.
  • 5 School roll should read School zone.
  • Current roll numbers. Roll has stabilised for the moment. This is due to the transient population in Papatoetoe.
  • MoE table provided on predicted roll numbers – possibly a little bit high. 2025 should start on a roll of approximately 780.
  • Stand down data is a concern. Board discussed this and Pauline explained to the Board how the decision is made when standing a student down.

Pauline moved that –
–    Principal’s report is accepted.
Seconded                                        Darryl
Carried                                            Unanimously

Correspondence
–   Confirmation of Life Education for 2025
Approved           Pauline
Seconded           Lilien
Carried               Unanimously

At 6.40 p.m. Kimi Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
This ‘in committee’ discussion closed at 6.55 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Other Business

• Christmas Board dinner out
  • Friday 1^st November at Non-Solo Pizza in Parnell – Set menu due to numbers. Barb shared a document with members to choose their meal.

• Board Elections 2025 – Date range from the 3^rd to the 19^th September 2025
  • Barb has been in touch with CES requesting CES to supply a Returning Officer. This will be an income and expenditure of approximately $10,000.00.
    • Alternative Constitution – it works for our school. Pauline will invite Corrine Peters to a Board Meeting to speak to the Board about the benefits of staying with this option – 4 Ministry appointed members and 3 elected members.

Meeting closed at 7.15 p.m.

Next Meeting – Monday 21^st October 2024 at 6.00 p.m. in the Main Meeting Room