BOARD MINUTES – 24th August 2026

SCHOOL BOARD MINUTES
Monday 24^th August 2026 – 6.00 pm
Meeting held in the Papatoetoe Intermediate School Meeting Room

Time	6.00 p.m.
Present	Kimiora Parata [Presiding Member], Peter Cann, Leigh Manukau, Namrata Kumar and Jeremy Nicholls [Parent Elected] and Salvis Laurenson [co-opted members], Melanie Willis [Staff Elected], and Pauline Cornwell – Principal
In Attendance	Barbara Ferregel – Board Secretary Ben Hutchings – Guest [new Principal] Gareth Fletcher – Deputy Principal
Apologies	Kulbir Kaur Gill – [Parent Elected]
Welcome and Karakia	Thank you to Kimi for the Karakia
Conflict of Interest	Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this meeting.-          Moved     Kimi Parata Carried     Unanimously
Ratification of November minutes	Moved that the minutes of 27th July 2026 are a true and correct record of the meeting. –          Moved          Jeremy –          Seconded     Mel –          Carried         Unanimously Curriculum data correction update to all Board Members from Tracy and Donna.

Welcome to Ben Hutchings – New Principal from 12^th October 2026.

Welcome to Gareth Fletcher [Deputy Principal] to present Camp Rams

• 1^st Camp was cancelled due to lack of numbers.
• 2^nd option now – 220 students have confirmed attendance – Ngāruawāhia
  • Camp is for 4 days/3 nights
• RAMS from the Camp were presented to all members
• School RAMS covered – students details and staff details. [Medical, dietary and needs covered]
  • Sports Camp are all ready to go – Camp Adair
• Board discussed this further with Gareth and are happy to approve the RAMS so far and have asked for the final documents prior to Camp.
• Gareth shared the new uniform
  • Reversable t-shirts for 2027 – school colours one side and house colour when reversed.
  • Short and long sleeved T-shirts
  • New polo shirt

Thank you Gareth – left at 6.15 pm.

Principal’s -Report – Pauline’s final meeting   ☹

Board Members all had access to the Principal’s report prior to the meeting and Pauline assumed all members have read the report.

• Passing of Papa Jeff – Kaumatua
  • Waiting on the appointment of a new Kaumatua
    • Jonnie Black, Tumuaki Matipo Primary and previous staff member, is happy to support the school until we have a kaumatua
  • No Board Meeting in September – next meeting is 27^th October
  • Update Strategic Plan by January 2027
  • Changes to reporting to parents/caregivers – we are already compliant
  • Policies and procedures have been reviewed on SchoolDocs
  • Additional staffing entitlement for 2027 – Pauline explained to the Board how this will work in 2027.
  • Upcoming events
    • Careers Day planning – 18^th November
      • Please email Barb or Pauline if you know of anyone who would like to come in on Careers Day and promote their Career to the students.
    • Cameras around the school – student safety/in the event of a lockdown. Cameras need to be accessible by the leadership team.

 Finances

–     Financial reports from July were shared with Board Members prior to the meeting
–     Barb to organise a meeting with Anna and Ben prior to the October meeting. Anna to be invited to attend the October meeting.
–     E Waste document signed off
Moved                Kimi
Carried               Unanimously

Property
Watershed July report and School Report for July shared with the Board
–         New classrooms are now on site and looking great. Scaffolding has now been erected around these classrooms. Staff are hoping to be able
to have a walk through soon.

Pauline moved the Board accept the Principal’s report, finance, property report and recommendations.
–        Approve all the Finance Reports for Papatoetoe Intermediate School and RTLB and related recommendations
–        Accept Property reports (Watershed, Finance Managers and Principals) and any associated recommendations and related finances listed in
the reports
–        Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
Moved                Peter
Seconded           Kimi
Carried               Unanimously

In Committee

At 6.55 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Approval for Ben Hutchings to be present for In Committee Meeting – Moved Kimi Parata.
Carried – Unanimously.
In committee discussion closed at 8.55 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Correspondence – in Board Folder

Inward
–     Science and Social Studies learning areas – in Board Folder
–     Gutter clean report – Board Folder

Other Business

–      Powhiri for Ben on Monday 12^th October at 10.00 a.m.
–             All Board invited. Please confirm to Barb if you will be coming.
Barb has sent out calendar invites to all members.

• Approval required for a Wananga – during the school holidays – Thursday 1^st October to Friday 2^nd
  • Jada Tutaki and Esther Nosa with Cultural Groups
  • Letter presented to the Board along with the RAMS
    Approved           Jeremy
    Seconded           Peter
    Carried               Unanimously

Meeting closed – 7.30 pm
Next Meeting – Tuesday 27th October at 6.00 pm [No September meeting]