175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 24th February 2025 |
| Time | 6.00 p.m. |
| Present | Student Leaders and Whanau – Matthias Tulikaki-Si, Ana Tamale, Rhysha Kumar , Joey Leaga, Alice Zhang and Klaudia Lagocki. Jeremy Nicholls [Presiding Member] and Mohammed Sahu-Khan[MoE appointed Trustee] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] and Pauline Cornwell – [Principal] |
| In Attendance | Triyash [Ash] Chetty – sibling of a year 8 student [potential Board Member] Barbara Ferregel – Principal’s PA/Board Secretary, Donna Young – Deputy Principal and Tracy Prout – Associate Principal Gareth Fletcher – EOTC |
| Apologies | Peter Cann and Darryl Wilson [MoE appointed Trustee] Lofi Tuala |
| Minute taker | Barbara Ferregel |
Meeting started in Room 1.
Welcome and Karakia
– Thank you to the School Leaders for the Karakia.
Donna welcomed our Student Leaders and Whanau – Matthias Tulikaki-Si, Ana Tamale, Rhysha Kumar , Joey Leaga, Alice Zhang and Klaudia Lagocki.
- Team Rehua Leaders
Rhysha – shared with the Board why she applied to become a Leader.
Joey – Her aim is to make students feel more comfortable in their own space and confident.
- Team Puanga
Ana – Improve her Leadership skills
Matthias – Be involved in more opportunities at school. Welcome our Year 7 students.
- Head Leaders
Klaudia – Make our Year 7 students feel welcome and comfortable.
Alice – Join opportunities. Improve my leadership skills. Encourage students to be themselves and encourage passion and hobbies.
Jeremy thanked the students and encouraged them with their Leadership Skills and the year ahead of them.
Jeremy also explained the Board’s role.
Donna asked the students what would they like help and support with to make changes around the school – how could the Board support them to do this.
- Visual Arts – encourage more around the school
- Technology – more of it please
- More student activities to enhance confidence and partnerships within the school
- Swimming pool please
Matthias’s Mum congratulated the school on the wonderful learning space their children receive along with all the support. The family are very grateful to the school with how well the staff embrace the students and encourage them.
Alice’s Dad has loved seeing his daughter grow while she has been at the school especially in leadership. He is extremely grateful to the staff for their guidance and support.
At 6.25 p.m. the Student Leaders and Whanau left the meeting.
Welcome Gareth Fletcher – EOTC presentation
– Gareth presented to the Board documents [including RAMS and costings] for the EOTC Week. Students will enjoy:
– Kayaking and water sports
– Kolmar Sports Centre
– Coast to Coast Volcanic Walk
– Eastern Beach Day
– In School Days – students will attend challenges
– Annual Swimming Carnival on the last day – Friday 7th March at the Papatoetoe Pools
Thank you Gareth
Meeting continued in the Meeting Room at 7.00 p.m.
Welcome to Triyash [Ash] Chetty who is interested in coming on to the School Board.
– Ash shared with the Board a little of his background
– Catalyst between the school and the community
– Jeremy explained how a meeting works and how much commitment Board members need to give the school.
Welcome to Donna Young [Deputy Principal] and Tracy Prout [Associate Principal] – EOY Curriculum Report.
– Tracy talked to the summary
– Covid has interrupted learning and we are still seeing this
– Overseas trained teachers need a lot of support
– Increasing number of students enrolling with little or no English
– Data was discussed
Tracy and Donna shared with the Board how the new ‘Teachers as a Specialist’ is progressing. Staff are positive about the changes.
– First reporting cycle will be very interesting.
Thank you Donna and Tracy – left the meeting at 8.00 p.m.
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
- Moved Jeremy
Seconded Lilien
Carried Unanimously
- Moved Jeremy
Board Members present completed a new Conflict of Interest.
Confirmation of previous Minutes
- Pauline Cornwell moved that the minutes of the 28th January 2025 are a true and correct record of the meeting.
- Moved Pauline
Seconded Lilien
Carried Unanimously
- Moved Pauline
Matters Arising
– Covered in Principals Report
Principals Report
Pauline had shared her report with all members to read prior to the meeting.
- Annual Plan and review of the annual Plan
Accepted and permission to send on to the Ministry
Moved Pauline
Seconded Jeremy
Carried Unanimously
- Meeting dates for 2025 – additional meeting date after the Board is elected
- Board Members – Police vet [not compulsory] up to each Board
– Board can stipulate their requirements.
– The Board agreed that they would require a police vet and Board members with serious convictions would not be accepted. This will be included on the
nominations instructions.
– Board Election on the 10th September – once elected invite members to a meeting on the 11th September.
Approved Jeremy
– Board Delegations – new titles for Leadership Team
– Approved Mohammed
Seconded Leigh
Carried Unanimously.
– Financed – cut budget. Will wait until after the 1st March return when we have final roll numbers.
- Letters to Ministry re change of constitution
- Email to David Seymour etc re Halal lunches
- Study Centre funding has been received of $24,000.00. [half of the year]
- Appraisal documentation for staff has started.
- Employment contracts are compliant – staffing summary attached to Principals report
- Attendance – government priority this year
- Uniform review. Working with student leaders
- 2026 term dates – draft for approval
- Mohammed expressed his thanks to Pauline for supporting and standing up for our community re the Halal meals.
- Principal’s report is accepted. Pauline
Seconded Lilien
Carried Unanimously
Finance Report
- Finance summary and papers shared
- Draft only until they have been checked by the Auditors
Moved Kimi
Seconded Mohammed
Carried Unanimously
Property Report
– January report in Board Folder
– Mt Richmond project should be finished by July
– Pauline saw the classes today – they will be onsite on the 24th and 25h March
– Parking/bike sheds/roundabout all finished
– Memorial seatfor Bonnie Nielsen has been purchased.
– Weathertightness project has restarted. This may not be finished until the end of this school year.
– Watershed are now only doing Cyclical Maintenance. Report attached to Board papers.
– Review asbestos management plan
– Approve Unbudgeted property items for $11,000.00 – included inFinance Managers report.
- Moved the Property Report is accepted along with the un-budgeted items
Approved Jeremy
Seconded Leigh
Carried Unanimously
Correspondence-
– Letter to Erica Stanford re Constitution
– Letter to Deidre Alderson – re Constitution
– School Lunches – Collective update
Correspondence moved Pauline
Seconded Lilien
Carried Unanimously
Other Business
- NZSBA Presiding Members support meeting 6.00 to 8.00 p.m. on Thursday 27th March
- Chris France has organised this to be hosted in our school
- Board chairs and deputies to meet up and support each other
- We will use Room 1 – thank you Lilien
- Barb will work with Diane re the food and NZSBA will reimburse
- Board and Leadership Team dinner – to get to know all Leadership Team members – date and venue
- Pauline and Barb will find a venue and date and email Members.
- NZSBA Conference – 10th to the 13th July in Christchurch.
- Barb will try and find out more
- Code of Conduct for March meeting – Pauline will update this
- Election Drive – July night
- Board Members to choose a date for this and school will send out a survey inviting families to come along. Board members will be present to speak to families
- School will advertise the evening once the date is set.
- Pauline will organise a hui. Board Members would attend this evening too to encourage families to join the Board.
Thank you for attending Ash. Ash left the meeting at 8.50 p.m.
At 8.50 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
In committee discussion closed at 9.05 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Meeting closed at 9.10 p.m.
Next Meeting – Monday 31st March at 6.00 p.m. in the Main Meeting Room