175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 25th November 2024 |
| Time | 6.00 p.m. |
| Present | Jeremy Nicholls [Presiding Member] and Peter Cann [MoE appointed Trustee] Lofi Tuala [Parent Elected Trustee]Lilien Skudder [Staff appointed Trustee] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Principal’s PA/Board Secretary
Lee-Anne Keates – budget |
| Apologies | Darryl Wilson and Mohammed Sahu-Khan – MoE appointed Trustee. Leigh Manukau [Parent Elected Trustee] and Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] |
| Minute taker | Barbara Ferregel |
Welcome and Karakia
– Thank you, Lofi for the Karakia.
Welcome Lee-Anne
- Presentation of ‘draft’ budget 2025
- – Extra paperwork –
– October financial report
– Why is the working capital surplus of $415,108 different to the $96,587. page 1 of the financial position. Lee-Anne to contact Anna to clarify.
– Response provided by Anna – the $415,108 is the overall working capital. The$96,587 is the ‘profit’ [working capital] for the year.
– Final budget for RTLB and PIS
– Copies were shared with the Board.
– Deficit of $142,294.00 – do we need to go back and trim the budget more? Or are the Board happy to accept the Budget as is?
– Board have approved the budget with the proviso that Pauline will reduce the budget by $25,000.00.
- Document on Evaluating the Audit Fee proposal for 2024, 2025 and 2026
- Moved Jeremy
Seconded Peter
Carried Unanimously
- Moved Jeremy
- Pauline moved that the RTLB Budget for 2025 is approved.
- Seconded Peter
- Carried Unanimously
- Finance – in Board Folder
- Moved the approval of:
- Chrome books written off due to damage which was unrepairable x 31.
- October visa payment for both the School and RTLB
- October Bank statements
- Moved Pauline
Seconded Jeremy
Carried – Unanimously
- Moved Pauline
- Moved the approval of:
- Audit Fee Proposal for 2024, 2025 and 2026
- Board discussed the dissatisfaction with Crowe for the last audit. Anna was alerting Crowe to the lateness of the Audit.
- On the grounds that the Audit is completed on time in future the Board are happy to stay with Crowe.
- Once the Proposal arrives the Board moved for Pauline to sign the document
Seconded Jeremy
Carried Unanimously
Thank you, Lee-Anne – left the meeting at 6.30 p.m.
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
- Moved Jeremy
Seconded Peter
Carried Unanimously
- Moved Jeremy
Confirmation of previous Minutes
Pauline Cornwell moved that the minutes of the 21st October 2024 are a true and correct record of the meeting.
Moved Peter
Seconded Jeremy
Carried Unanimously
Matters Arising
- Board Constitution
- Corrine Peters is currently on annual leave. Pauline will invite Corrine to the 28th January Board Meeting at 5.30 p.m. so she can meet with Board Members prior to the meeting.
At 6.30 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
This ‘in committee’ discussion closed at 7.10 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Principals Report
Pauline had shared her report with all members to read prior to the meeting.
– Reporting on Principal’s Annual Leave
– Pauline will present a report to the Board after each holiday.
– Changing the uniform in 2026 – students will have input into this.
– It is very beneficial for the school to go with a sole supplier.
– Letters have been sent to The Warehouse and Angel Fashions advising them of this
Moved approval Jeremy
Seconded Lilien
Carried Unanimously
Pauline moved that –
Principal’s report is accepted. Jeremy
Seconded Lilien
Carried Unanimously
Property
- October report in Board Folder
- Mt Richmond project starts on the 16th December
- Classrooms – old admin building – 16th December
- Moved the Property Report is accepted Jeremy
Seconded Lilien
Carried Unanimously
Peter left the meeting at 7.20 p.m.
Correspondence
- Everyday Matters attendance data for Term 3 2024
- Letter for PACT re funding
- Sector update – Collective Agreement bargaining
- Enviroschool – Silver Award
- Code Compliance – Auckland City Council
- Design Fees Release – Admin repurposing
- OT – Partnering Agreement
- School Admin conversion
- Sector Update from NZ Schools Board Association
- Letter to Uniform suppliers – Angel Fashions and The Warehouse
- Reply from Angel Fashions
Correspondence approved Pauline
Seconded Lilien
Carried Unanimously
Other Business
- RTLB Fixed Asset Register approved and signed off.
- Confirm SchoolEd to run our Board Elections for 2025. Voting will be online or manual election.
– Completed Appointment Form – Barbara to return this to Eric at SchoolEd and enquire as to how our families get on that do not have access to online voting.
– Board discussed how they can encourage candidates for the 2025 elections.
- Confirmation of attendance at Supreme Prize Giving– 11th December.
- Board members attending – Jeremy and Lofi [Email other members]
- Would be great to have more Board Members present.
Meeting closed at 7:30 p.m.
Next Meeting – Tuesday 28th January 2025 at 6.00 p.m. in the Main Meeting Room
– Pre meeting to start at 5.00 p.m. with a discussion with Corrine Peters from the Ministry regarding the Board’s constitution.