175 
09 278 9763SCHOOL BOARD MINUTES
26th May 2025
Meeting held in the Papatoetoe Intermediate School Meeting Room
| Time | 6.05 p.m. |
| Present | Jeremy Nicholls [Presiding Member], Peter Cann, Mohammed Sahu-Khan and Darryl Wilson [MoE appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee], Ash Chetty ]Co-opted member] and Pauline Cornwell – [Principal] |
| In Attendance | Bhawandeep Kaur – Minutes Anna Rutherfurd – SAJ Finances Lee-Anne Keates – School Finances |
| Apologies | Barbara Ferregel – Board Secretary |
| Absent | None |
| Welcome and Karakia | Thank you to Lilien Skudder |
| Conflict of Interest | Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening. – Moved Jeremy Nicholls – Carried Unanimously |
| Ratification of April minutes | Moved that the minutes of 28th April 2025 are a true and correct record of the meeting. – Moved Darryl Wilson – Seconded Pauline Cornwell – Carried Unanimously |
Finance
Welcome to Anna and Lee-Anne
- No financial changes to be made.
- Auditors reports cleared and signed.
- Board recommended to check Bank account no and details
- Monitoring everything trying to stick to the tight budget
- Waiting for the new funding.
- Finance summary and papers shared
Moved Pauline
Seconded Jeremy
Carried Unanimously
- EdPay User Report – Authorised users for the school
- Moved Jeremy
- Carried Unanimously
- Jeremy signed this document
- Procurement Plan
- Signed by Jeremy
Thank you to Anna and Lee-Anne.
Anna left the meeting at 6:27 and Lee-Anne left the meeting at 6:45
Principal’s Report
Pauline’s Principals report had been shared with all members to read prior to the meeting.
- 30th June to 4th July – survey to the community [this will be available for Board Members at the June meeting, prior to going out to the community. Must have school logo in it].
- Board checklist shared.
- Principal checklist shared.
- Restraint Search and Seizure Training provided by school for new staff – All staff know that they must not touch any student, even students with special needs, unless they have been
- Approved by whanau
- Only approved staff have authority to search student’s bags but training will be provided to few more authorised people.
- Damage in property- Toilet broken
- Students from Alabama University visited our school. The visit was very successful for both groups.
- New teacher – Karel Nijman arrives on the 6th He will be in our school late Week 7 or Week 8.
Pauline moved the Board accept Principal’s report and Cluster Managers Report and any recommendations.
- Recommendations
- Accept the RTLB May Report and notes the variation in RTLB dates
- Approve all the finances for PIS and RTLB and related recommendations
- Ratify all the employment actions for the previous month – appointments, advertising and contract terminations (resignations)
- Approve Governance Handbook for use now and after the elections. Board members all received a copy of the handbook.
- Approve the Survey for the Community re standing for Election at June meeting.
- Approve the Meeting agenda and preparations for prospective Board members on 21, 22 and 23 July.
Accepted Darryl Wilson
Seconded Mohammad Sahu-Khan
Carried Unanimously
Property
- Plans for ‘old’ Administration Block transformation into classrooms for approval tabled.
- Board approved
- Tag and testing happened
- Issues with Carpet in Room 34 and 35
- Windows repaired
- Lift checked, needed some small repairs – completed.
- Lighting cost
- Half of the parking marking is done. To be confirmed with Mt Richmond project.
- Drain clean in school holidays along with gutters and cesspits.
- Few problems with Speakers being addressed.
- Review of Mt Richmond expenses discussed to include increased cleaning costs.
- Gates are not functioning – being investigated.
Moved Pauline
Seconded Darryl
Carried Unanimously
Correspondence
Outward
– Auckland Council – Submission of Building Consent
Inward
- ASJ – Admin Block Remediation Project/Contract Variation
- Erica Stanford – Transforming financial education in schools
- Erica Stanford – Update from the Minister – Curriculum and Assessment, Learning Supports, Workforce Initiatives, School Property
- Notice of PUM for Support Staff – June 4th at 11.00am to 12.00 pm Mangere Arts Centre
- New Appointments National Panel – Appt – Across Schools Kahui Ako teacher – Andrew Francis from Papatoetoe Intermediate has been successful.
Correspondence moved Jeremy
Seconded Pauline
Carried Unanimously
Other Business
- Sports Camp Sponsorship Form from Gareth.
Approval moved Jeremy
Seconded Leigh
Carried Unanimously
- NZSBA Conference – Christchurch 10th to 13th Leigh, Kimi, Lilien, Jeremy and Ash registered and flights booked. [Flights and accommodation are paid in full] Accommodation includes breakfast each morning, lunch will be provided by the Conference organisers. Dinner – please keep receipts for reimbursement.
– Lilien is all registered for the AGM and has the right to vote.
- Dates for election promotion – Board members attending.
– Time – 6.00 to 7.00 p.m.
July 21st – Darryl and Jeremy
July 22nd – Jeremy, Darryl and Leigh
July 23rd – Lilien and Kimi TBC
– Sian Strachan – School Counsellor would like to express her thanks to the Board for their
continued support. Sian appreciates your trust and recognition in what she does.
– Out of zone for 2026 – Are the Board accepting any out of zone applications?
– No – Applications may be made for compassionate reasons. Families to be advised to email
board and will be invited to a Board Meeting enabling them to let the board know why they
would like their child to attend as an out of zone student.
– Applicants need to provide the reference, latest school report and attendance summary
for the family to meet with the Board.
- Mt Richmond Blessing and Naming Ceremony – all Board had received an email invite. 9.00 on Wednesday 28th May.
- Members attending : – Jeremy, Lilien and Pauline
At 7:38 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. The Board approve Bhawandeep Kaur being present for the In Committee meeting.
Carried – Unanimously.
In committee discussion closed at 7:55 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
| Meeting closed | 7:56 p.m. |
| Next Meeting | Monday 23rd June at 6.00 p.m. |