BOARD MINUTES – 27th January 2026

SCHOOL BOARD MINUTES
27^th January 2026
Meeting held in the Papatoetoe Intermediate School Meeting Room

Welcome to:

• Gareth Fletcher – PULSE presentation – digital online tool around Well Being
  • Students check in anonymously
    • Teachers and Whanau Leaders can check responses
  • Gareth presented the 2025 data and explained how the programme works.
• Tracy and Sanjeev – 2025 Student Achievement data
  • Documents [including the Summary] were shared with board members.
    • Sanjeev reported on Maths data and targets
    • Tracy reported on Reading and Writing
      • This is a year of change for Literacy – still waiting on final releases from the Ministry.
      • Tracy went through the data with the Board and encouraged questions.
      • Our Library is back up and running this year after a year of a mobile library.
      • ‘Wonder’ – staff are reading this novel to students this year.
      • Writing – low number were achieving at the middle of the year. A pleasing acceleration rate at the end of the year
        • We need to continue with the work the staff were doing in 2025 and lift the acceleration rate even more.
        • Emphasis is returning on basic handwriting. Bringing back the foundation skills.
      • 1/3 of our students are ESOL – this hugely impacts our data.
    • Donna Young, [DP and Acting Principal] – Attendance Data
      • Donna shared with the Board a breakdown of the Term 4 attendance data.
      • Students’ absence is monitored very closely.
      • Donna shared with the Board the targets for 2026. [Curriculum and attendance]
        • Reading, Writing and Mathematics – 60% at/above year group expectation by the end of the year with 40% overall acceleration.
        • Attendance – National target is 80%. PIS target – at least 75%.

Thank you, Gareth, Sanjeev, Tracy and Donna, – very informative.
Gareth, Tracy and Sanjeev left the meeting at 7.15 pm

Principal’s -Report – Donna Young [Acting Principal]
Pauline’s Principals report had been shared with all members
Finances
–             Financial reports from November and December were shared with Board Members prior to the meeting
–             Board to approve quote from Armstrongs to repair and upgrade all door locks. $9447.00. This was not included in the budget.
Moved Armstrongs quote is accepted                Kimi
Seconded           Peter
Carried                 Unanimously
Property
–             Donna explained to the board that the Construction Company are a little behind with the demolishing of the old Mt Richmond classes and clearing the area.
This area will be clear by the February meeting and Board members will be able to have a walk around the school.

Donna moved the Board to accept the Principal’s report and any recommendations.
Recommendations

• • Finance Reports for PIS and RTLB were not discussed.
  • Approve credit card spending – signed off by Kimi.
  • Accept Property reports.
  • Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
  • Approve the targets for 2026
    Moved                Kimi
    Seconded           Peter
    Carried                Unanimously

At 7.30 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 8.15 p.m. and the regular meeting resumed.
The Board Chair and Acting Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Correspondence

Inward

• Letter from staff member – thank you from Prakashni Mala [Support Worker], regarding the gift from the Board, at the end of the year.
• Updates on In-School Attendance Provision for 2026
• Report on results of 2024 School Audits
• Erica Sanford – via Jenny Salesa re Pauline’s letter
• Everyday Matters Attendance data – Term 4 2025

Other Business

• If you are a Board member who likes to receive a ‘hard’ copy of the board papers each month.
  • Are you happy for me to send these home with your children?
  • I will notify you when I have given them to your children to bring home.
    • Yes, all 4 members that pertain to this are happy.
  • Darryl has found a colleague to follow on from him when he leaves the Board during the year. The board has approved that Darryl invite his colleague to the 30^{th of} March meeting where Darryl will introduce him.