175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 28th January 2025 |
| Time | 5.00 p.m. |
| Present | Corrine Peters, Vaiolupe Talakai and Deidre Alderson from the Ministry Jeremy Nicholls [Presiding Member] Darryl Wilson, Mohammed Sahu-Khan and Peter Cann [MoE appointed Trustee] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Principal’s PA/Board Secretary |
| Apologies | Lofi Tuala – [Parent Elected Trustee] |
| Minute taker | Barbara Ferregel |
Welcome and Karakia
– Thank you, Lilien for the Karakia.
Welcome to Corrine Peters, Vai Talakai and Deidre Alderson from the Ministry
- Constitution of the School Board
- Kimi welcomed everyone to the meeting. All members introduced themselves.
- Board considering whether they should change their constitution from an ‘Alternative’ Board back to a ‘Normal’ Board.
- Alternative Board was bought in to keep the school safe at the time.
- Ministry would not oppose the decision to move back to a ‘Normal’ Board. The Ministry have no concerns about the governance of the school.
- Options within the constitution to look at – NZSTA can help
- Once the Board have made their decision they need to get a letter to Deidre Alderson asap, as the change can take up to 6 months before it is effective.
- The request goes through a process and then the final decision is made by The Minister.
- Deidre suggested the Board have an evening to encourage Community members to put their names forward to join the School Board.
Jeremy thanked Vai, Deidre and Corrine for attending. Very encouraging to have them join the Board Meeting.
Thank you Corrine, Vai and Deidre – left the meeting at 5.55 p.m.
PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 28th January 2025 |
| Time | 6.00 p.m. |
| Present | Jeremy Nicholls [Presiding Member] Darryl Wilson, Mohammed Sahu-Khan and Peter Cann [MoE appointed Trustee] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee], Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] and Pauline Cornwell – [Principal] |
| In Attendance | Barbara Ferregel – Principal’s PA/Board Secretary Tamara Gersbach – [RTLB Cluster Manager] |
| Apologies | Lofi Tuala – [Parent Elected Trustee] |
| Minute taker | Barbara Ferregel |
Welcome
Election of Board Chair [Presiding Member] and Vice Chair –
– Jeremy handed the meeting over to Pauline Cornwell, Principal
– Pauline called for nominations for the Board Chair 2025.
Darryl nominated Jeremy
Seconded Mohammed
Nomination accepted by Jeremy.
– Pauline checked and there were no other nominations Pauline declared that Jeremy Nicholls is the Presiding Member of 2025. Congratulations Jeremy.
– Unanimously carried
Jeremy called for nominations for Deputy Chair
– Lilien nominated Kimi
– Seconded – Leigh
– Carried – Unanimously
Kimi nominated Leigh
– Leigh declined
As there were no further nominations Kimi was elected Deputy Chair for 2025.
– Congratulations Kimi.
Welcome Tamara Gersbach – RTLB Cluster Manager
- RTLB report had been shared with the Board members
- Experience within the Cluster – Tamara shared how the Cluster is made up re experience
- One RTLB position still to fill.
- National satisfaction report
- Very proud of the results
Peter thanked Tamara for attending and congratulated her on a very good report and great results.
RTLB Landscaping quote –
- The RTLB Room, Scott Base has been moved
- A fence, gate and garden planting planned
- $30,000.00 to do this – including GST
- RTLB have the money saved from unspent Admin funds and staff reimbursements [sick and ACC] to pay for the landscaping. Tamara needs Board approval to do this.
- Moved – Pauline
Seconded – Lilien
Carried – Unanimously
- Moved – Pauline
Thank you Tamara – left the meeting at 6.35 p.m.
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening.
- Moved Jeremy
- Seconded Darryl
Carried Unanimously
- Paperwork for next meeting
Confirmation of previous Minutes
- Pauline Cornwell moved that the minutes of the 25th November 2024 are a true and correct record of the meeting.
- Moved Pauline
Seconded Peter
Carried Unanimously
- Moved Pauline
Matters Arising
– Nil
Principals Report
Pauline had shared her report with all members to read prior to the meeting.
- Strategies Plan and Goals have been approved by the Community
- Accept the Strategic Plan 2025 – 2029
- Moved Pauline
Seconded Jeremy
Carried Unanimously
- Moved Pauline
- Accept the Strategic Plan 2025 – 2029
- Curriculum Report
- Accept in draft. Board Members all have copies and a copy of the Summary.
- Leaders will be present at the February meeting to discuss.
- Annual Plan
- Pauline will share and we will put it on the agenda for February for approval.
- Overpayment from the Ministry
- The MoE roll growth funding paid was incorrect – $3978,15 over payment
- ‘Every Teacher a Specialist’ this year
- Pauline shared the beginning of the year PD with the Board
- Lilien explained to the Board how a school day now runs
- One International Students on the roll for this year.
- Large increase in overseas students
- Principal’s report is accepted. Pauline
Seconded Peter
Carried Unanimously
- Principal’s report is accepted. Pauline
Finance Report
- Audit fee increase
- Study Centre funding review – Contract funding until the end of term 1 2025
- Staffing reimbursement – ACC and Sick pay.
- After 8 days of ACC or Sick leave the Ministry reimburse.
- Finance summary shared
Moved Pauline
Seconded Peter
Carried Unanimously
Property Report
- November/December report in Board Folder
- Conversion of ‘old admin’ building
- Now have consent and hopefully the project will be restart on the 10th
- Mt Richmond project – new rooms will arrive on the 24th and 25th
- School is closed on these days [transferred the 24th and 25th February TODs to the 24th and 25th March]
- We are hopeful that the rooms will be able to be occupied at the beginning of term 2
- Project on track in all aspects.
- Courts are all done and look great.
- Car parking done
- RTLB building has been moved
- Currently fixing the roundabout
- Conversion of ‘old admin’ building
- Moved the Property Report is accepted Jeremy
Seconded Lilien
Carried Unanimously
At 7.15 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
In committee’ discussion closed at 7.35 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Correspondence
-
- Fire engineering change – Watershed
- Crowe – re Audit Fee proposal 2024 to 2026
- Portcom – School Access Plan
- School Counselling Report
- Study Centre Annual Report
- Term 4 attendance data – Everyday Matters
- Code Self-Review Attestation – NZQA [has been approved by the Ministry]
Correspondence moved Pauline
Seconded Lilien
Carried Unanimously
Other Business
- Code of Conduct – review
- Both Board and Staff Agreements need to be reviewed
- Discussion at February meeting
- Board members have a copy to look over and make suggestions prior to the February Board meeting.
- Core Curriculum Summary of Achievement and Progress – EOY 2024 [Tracy will attend the February meeting]
- Date for Board Elections
- 10th September 2025
- NZSBA Conference
- July in Christchurch
- Once paperwork is out Barb will do bookings
- Kimi and Leigh to attend and maybe Jeremy and Peter. Lofi still to be confirmed.
- Darryl and Pauline can not attend
- Board Constitution
- Discussion – Board decided
- All parent elected members
- 7 members, one staff rep and the Principal
- Moved Jeremy
Seconded Peter
Carried Unanimously
- Moved Jeremy
- Discussion – Board decided
- Election date – 10th September 2025
- Pauline to prepare a letter to Deidre Alderson and Erica Stanford.
- Challenge to Board Members
- Bring along a person to the July meeting that you feel may like to join the Board.
Meeting closed at 8.00 p.m.
Next Meeting – Monday 24th February at 6.00 p.m. in the Main Meeting Room