BOARD MINUTES – 29th August 2022

by | Sep 28, 2022


Monday 29th August 2022 6.00 p.m. in the Principal’s Office


Jeremy Nicholls [Presiding Member], Peter Cann, Darryl Wilson, and Mohammed Sahu-Khan – [MoE appointed Trustees], Kirsty Ellis and Leigh Manukau [Elected Trustee] Heather Bates [Staff Elected Trustee] and Pauline Cornwell – [Principal]

In Attendance
–  Lee-Anne Keates [Financial Manager/Minutes]
–  Kris Morris Vette – CEO Watershed.
–  Lynn Corderoy – Mid Year Reporting

Barbara Ferregel [Board Secretary]

Thank you, Leigh for the Karakia

Welcome to Kris Morris-Vette – CEO Watershed, to discuss priorities for the next 10 Year Property Plan and 5 Year Property Agreement priorities.

  • Property Management in Education working for the Ministry directly. 10 YA is a broad view of what the school is wanting. 5Ya – agreement with Ministry – 5-year plan (detailed what the school would like done and the level) MOE dictates priority.   Buildings need to be done first then carpets, lighting etc. P1/P2/P3. 5YA money is capital money.  10 YA is a broad view of what the school is wanting.  Aware of vision is for 10 years not just 5 YA and how we get there in steps. What is important for the school and how do we get there in steps due to the finances.  Refine expectations.
  • Discussed what Watershed’s role is. Watershed tenders in clusters and then gets awarded MOE contracts for 5YA plans for schools. 2024 is next 5YA due July–2024 work will start late in 2023 and then discuss vision etc. Draft review will come through and think about where we want to go. Think about what is important for the school and the community. Need to lay the groundwork.
  • 2 projects underway weather – tightness and the Admin Block (new) the smaller projects include roof replacement. Administration was classed as a security risk that is why we were able to get this accepted with the Ministry. Windows that have not been touched since 1953 will need doing, Maintenance within the school. Current plan we have is in order and on the 10YA plan. The next stage is to address the upstairs areas and corridors, (safety) supervision, bullying.   Possibly a balcony with a cover upstairs and downstairs.  All stairways would be open public corridors. Keeping in mind fire exits etc., not wanting to put temporary buildings in. Need to discuss what is important and what needs to be portioned up. Watershed would review if they did not get the new 5YA with a new property consultant if that happened.
    Thank you to Kris – Watershed for the great reporting and breakdown of what they provide.

Welcome to Lynn Corderoy AP [apologies from Donna Young, DP and Sanjeev Kumar, AP]

  • Mid-Year Curriculum Report and Summary. Board members all had a copy of the full report and the summary. Thank you to both Donna and Sanjeev for their support in writing and collating the documents.
  • Current indications show that, due to Covid, there is a decline in results for students.
    Mathematics –   Lynn discussed the details of the data.
  • Reading – as per report shared

Year 7 Pacifica students are achieving higher. Samoan children, in particular, are showing improved results.

  • Writing – discussed
  • The Board asked if there was any additional help they could provide. Lynn said she would discuss this with leaders and teacher The Board thanked Lynn for her efforts.

Previous minutes

  • Moved as a correct record        Peter Cann
    Seconded                                 Mohammed Sahu-Khan
    Carried                                     Unanimously

Matters arising – None


o   Approved the July financial Reports
–  School
–  Papatoetoe Principals Association
–  Bank statements
–   Visa usage

Moved                  Darryl
Seconded             Jeremy
Carried                unanimously

Principal’s Report – taken as read – Shared with the Board in the Board Folder

  • Discussed
    A celebration to say goodbye to old Board members and welcome new Board
    Date to be confirmed – preferred Saturday
  • New Board members to be introduced on 26th September
  • Going over meeting processes and an introduction to Board expectations, each Board member will take one portion
  • Introduction and tour – arrive early 5.30pm
  • Roles for when the new members come on board
  • Jeremy – Training,
  • Mohammed Community meetings,
  • Darryl – Finance,
  • Leigh Connection with Māori community,
  • Peter Practical items – such as reading Board papers, making notes, responding to emails etc.
  • Heather – absent for September meeting

Out of Zone enrolment numbers for Ballot 2023

  • Moved that 85 out of zone Year 7 students are accepted for 2023.
    Moved                 Peter
    Seconded            Kirsty
    Carried                 Unanimously

Board Meeting dates 2023 – approved
Moved                 Leigh
Seconded            Peter
Carried                 Unanimously

School Term dates 2023   – approved
Moved                Kirsty
Seconded            Peter
Carried                 Unanimously

Board is happy for the Personnel Handbook to be on website
                        Moved                 Heather
Seconded            Mohammed
Carried                 Unanimously

Governance Handbook
                      Moved                 Peter
Seconded            Darryl
Carried                 Unanimously

Other business – Heather thanked Pauline for standing up for RTLB at the latest conference

Approval for Kapa Haka Wananga (sleeping over at school)- 16th – 18th September
Moved                 Peter
Seconded            Leigh
Carried                 Unanimously

Moved the Principal’s Report and all recommendations are accepted
                      Moved                 Jeremy
Carried               Unanimously

At 7.48 p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried                     Unanimously
The Board moved to continue with the In Committee meeting.
The ‘in committee’ discussion closed at 7.57 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Other business
–              Thank you to the current Board
–              Increased student numbers – 22 additional students so far this year
–              ‘Pap Int’ Board email accounts – are the Board checking these?
–              NZSTA Conference in ChCh – 6th – 9th October – Jeremy attending – others invited are encouraged to attend

Correspondence – Nil

Meeting closed at   8.00 p.m.

Next Meeting on 26th September 2022 at 6.00 p.m. with the new Board