175 
09 278 9763PAPATOETOE INTERMEDIATE SCHOOL BOARD MINUTES
| Date | 31st March 2025 |
| Time | 6.00 p.m. |
| Present | Jeremy Nicholls [Presiding Member] Peter Cann, Darryl Wilson [MoE appointed Trustee] Leigh Manukau [Parent Elected Trustee] Lilien Skudder [Staff appointed Trustee] and Pauline Cornwell – [Principal] |
| In Attendance | Triyash [Ash] Chetty, Barbara Ferregel – Principal’s PA/Board Secretary
Anna Rutherfurd – SAJ Finance and Lee-Anne Keates – School finances |
| Apologies | Kimiora Parata [Parent Elected Trustee/Deputy Chairperson] and Mohammed Sahu-Khan [MoE appointed Trustee] |
| Minute taker | Barbara Ferregel |
Welcome and Karakia
– Thank you Darryl.
Welcome to Ash Chetty, Anna Rutherfurd and Lee-Anne Keates
Anna Rutherfurd and Lee-Anne Keates
- Finances had been shared with the Board
- EOY Financial Report has been shared with the Board. This is in draft only until it is signed off by the Auditors.
- Hope to have it for the May Board meeting for sign off
- Hopefully will be smooth process
- Deficit at the end of 2024 was a lot better than predicted.
- Overall accounts are very tidy.
- Drop in working capital – controllable
- February finances
- Draft until Audit is complete
- Budget review this week – better idea at the April meeting
- Mt Richmond furniture for new classrooms. Furniture grant from the Ministry covers this.
Moved the school and RTLB finance report is accepted – Pauline
Seconded – Darryl
Carried – unanimously
Anna left the meeting at 6.35 p.m. Thank you Anna.
Property Report
– February Watershed report and School Property Report shared with the Board
– Purchase of memorial bench seat for Bonnie Nielsen – unbudgeted item ]$1,100.00 plus GST]
– New camera system to be installed – purchased at the beginning of the year
– Unbudgeted item – painting of Fire Doors. $8.300.00 plus GST]
- Moved the Property Report is accepted along with the un-budgeted items
Approved Pauline
Seconded Jeremy
Carried Unanimously
Lee-Anne left the meeting at 7.00 pm
Conflict of Interest
- Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this evening
– Moved Jeremy
Seconded Peter
Carried Unanimously
Look at updating our Conflict of Interest document. Will check the NZSBA site.
Darryl and Peter completed their ‘Conflict of Interest’ forms.
Confirmation of previous Minutes
- Pauline Cornwell moved that the minutes of the 24th February 2025 are a true and correct record of the meeting.
- Moved Lilien
Seconded Leigh
Carried Unanimously
- Moved Lilien
Matters Arising
– Covered in Principals Report
At 7.10 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
In committee discussion closed at 7.20 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Principals Report
Pauline had shared her report with all members to read prior to the meeting.
Pauline has changed her format of reporting to the Board in her report as follows:-
- Governance Information
- School Business
- Government Priorities
- Survey shared with the Community re the Constitution of the Board
– 55% replied
– Overwhelming response to return to a ‘normal’ constitution
– Board permission to send the document to Ministry
Moved Peter
Seconded Darryl
Carried Unanimously
- Another survey to the community regarding a meeting with members from the school community to visit the school one evening and meet with Board Members with an interest of becoming a Board Member at the September elections.
- – Dates to consider are
- July 21st – Darryl and Jeremy
- July 22nd – Jeremy, Darryl and Leigh
- July 24th – Lilien and Kimi TBC
- Complaints procedure – updated in blue. Shared with all members present.
– Remove ‘ ‘ from the word ‘mana’ in the Introduction
– Approval for changes in ‘blue’.
Approved Peter
Seconded Darryl
Carried Unanimously
- ESOL Teacher has been employed – permanent full time.
- Bhawandeep the new Admin staff members has settled well and is proving to be a great asset.
- 2 new RTLB to start in Term 2 – Aimee Clarkson and Sureerut Adunyarittikun a.k.a Oh
- 1 Practice Leader resigned. Tamara is not replacing her.
- Pauline’s request to travel overseas with the Papatoetoe Principals to Melbourne
- – Principals wellbeing budget
– Visiting a range of schools in Melbourne including 2 Muslim schools
– Reflecting on Practice and looking at numeracy and literacy in Australia.
– Pauline will report back to the Board on her return
Approved Peter
Seconded Lilien
Carried Unanimously
- Attendance – Ministry priority
- EOTC experience – very successful week
- TODs 24th and 25th March – new buildings arrived for the Mt Richmond satellite until
- Pauline moved the Board accept Principal’s report. Cluster Managers Report, over staffing and Staffing for the remainder of 2025
Accepted . Darryl
Seconded Leigh
Carried Unanimously
- Pauline moved the Board accept Principal’s report. Cluster Managers Report, over staffing and Staffing for the remainder of 2025
Correspondence
- Reply from David Seymour re School Lunches
- Letter sent to neighbours re lighting of fires – 14.03.2025
- Thank you, card, from Bonnie Nielsen’s family
- PLD Survey sent to all Board members to complete
- Email – Notification of Official Information Act Request
- Budget 2025 – Allocation of Resource Teachers – Literacy and RT/Maori
- Complaint email received from parent and Pauline’s reply
Correspondence moved Jeremy
Carried Unanimously
Other Business
- Co-opting Board Members – welcome to Ash.
- Does the Board want to co-opt any more members?
- Reach out at the July community meeting
- Does the Board want to co-opt any more members?
- NZSBA Presiding Members support meeting 6.00 to 8.00 p.m. on Thursday 27th March
-
- Jeremy attended
- Diane and Barb did the food and locked up
- Board and Leadership Team dinner – to get to know all Leadership Team members – date and venue [now confirmed – Tuesday 7th May 6.00 p.m. at Waipuna Wellingtons Restaurant.
- NZSBA Conference – 10th to the 13th July in Christchurch.
- Registration opens soon.
- Barb has spoken to the organisers – they will email once registration goes live.
- Kimi, Leigh, Lilien, Jeremy and possibly Ash
- Allocation of a representative at the AGM NZSBA for our Board and any remits.
- Thank you Lilien
- Barb to register Lilien
- KImi – Journey to Te Tiriti – 5th and 6th April.
- Duffy Assembly – Friday 4th April at 12.00 pm – Andy Tilo-Faiaoga [Actor, Dancer, Stuntman] is the Guest Speaker. Board members are very welcome to attend.
- Thank you Lilien
At 8.10 p.m. Jeremy Nicholls moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature. Carried – Unanimously.
In committee discussion closed at 8.20 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
Meeting closed at 8.30 p.m.
Next Meeting – Monday 28th April at 6.00 p.m. in the Main Meeting Room