BOARD MINUTES – 31st October 2022

by | Nov 29, 2022

Monday 31st October 2022 6.00 p.m. in the Principal’s Office


Jeremy Nicholls [Presiding Member], Peter Cann, Darryl Wilson and Mohammed Sahu-Khan – [MoE appointed Trustees], Leigh Manukau, Kimiora Parata and Lofi Tuala – [Parent Elected Trustees] and Pauline Cornwell – [Principal]

In Attendance
Barbara Ferregel [Board Secretary], Tamara Gersbach [RTLB Cluster Manager], Anna Rutherford and Lee-Anne Keates [Finance] and Sian

Lilien Skudder [Staff appointed Trustee] – at School Camp

Welcome to Anna Rutherford and Lee-Anne Keates [finance], Tamara Gersbach [RTLB Cluster Manager] and Sian [School Counsellor]

Anna Rutherford – Financial Support

  • Anna went through the financial reports and explained to the Board how to read them.
    • Working Capital – is like cash on hand
    • Asset Register
    • Term investments
    • Bank Staffing – staffing entitlement
    • Property projects
    • Accounts to monitor – highlight the accounts that may be of concern
    • RTLB reports
  • Board would also like to see the ‘detailed’ financial report

Thank you, Leigh for the Karakia

Sian – School Counsellor

  • Post Grad diploma – qualified by the end of this year
  • Practical work towards her final graduation here at our school – one day a week
  • We would like to employ Sian as of 2023 as a teacher to work as a Counsellor from one day a week to two days a week.
    • Board approval is needed to be able to do this.
      • Board will discuss later in the meeting.
    • Sian introduced herself and shared her background
    • Sian presented to the Board a presentation of slides on the importance of having a Counsellor in the school
      • Early intervention, before high school
      • Increase in anxiety, self-harm, eating disorders impacted by Covid19 and lockdowns.
      • Provision of tools to cope with challenges
      • Access to counselling through school-based services
      • Equity, not just for those that can afford it.
    • Thank you Sian for your presentation and time.
      • Sian left the meeting at 6.35 p.m.

Thank you too to Anna for her time and guidance. Anna left the meeting at 6.40 p.m. and left the finances to Lee-Anne to report on.

Tamara Gersbach – RTLB Cluster Manager

  • Thank you to the Board for the chocolates for World Teachers Day.
  • Tamara explained to the Board how RTLB work within the schools with students.
    • Referrals can be from
      • learning
      • Learning and behaviour
      • Behaviour
    • Looking at how RTLB could employ a Counsellor for one day a week.
      • There is the opportunity within the service for this.
    • Tamara shared with the Board
      • October Board Report – including staffing
      • Incredible Years Report
      • October Qualitative Report
      • Fixed Term RRR Payment
      • Calendar for 2023
      • RTLB finances – need to keep a close eye on spending the LSF.
      • Budget for 2023 –

Pauline moved that the Board approve –

  • Qualitative Report
  • October RTLB Report
  • Fixed term responsibility payment for 2023
  • RTLB Calendar
  • RTLB Budget for 2023

Seconded            Peter
Carried                 Unanimously.

Thank you Tamara. Tamara left the meeting at 7.20 p.m.

Previous minutes – 27th September 2022

Moved as a correct record         Jeremy
Second                                       Peter
Carried                                       Unanimously

Matters arising   x2 typo corrections. [Board and staff names – page 3]

Finance  – Lee-Anne Keates

  • Accounts to monitor
    • Recruitment – used an Agency 3 times this year to find new staff as did not get any appropriate applications from our Gazette Ad.
    • Support Staff Salaries – Pay parity has now been received by all Support Staff
      • Ministry are providing financial help to schools to help with this large pay out.
    • Isometrics costs are high – Pauline is meeting the CEO regarding this
    • Water was high due to sprinkler system over the Keeping tree seedlings alive.
    • Security high due to gate problems

o   Pauline moved that the Board accept the September financial Reports
Seconded            Peter
Carried                 Unanimously

2023 Draft Budget – shared with the Board
Usually run a deficit budget – 2023 looking at $120,000
–  Open to feedback. Board members are welcome to send questions/concerns through via email
–  Deficit budget was approved – Moved                                  Peter
Seconded                            Darryl
Carried                                Unanimously

  • Pauline and Lee-Anne will seek to reduce the expected deficit budget before the start of 2023.

Grants for Good
Documents from Elizabeth Young for funding applications.
Resolution to be passed to allow to apply for funding for the school
A resolution was passed at this School Board Meeting to allow Elizabeth Young – ‘Grants for Good’ to apply on the Boards behalf to Dragon Community Trust, BlueSky Community Trust, Pub Charity Limited and Trillian Trust for funding for Screens.
Moved                                 Pauline
Seconded                            Leigh
Carried                                Unanimously

Thank you Lee-Anne. Lee-Anne left the meeting at 7.40 p.m.

Principal’s Report – taken as read –  Shared with the Board in the Board Folder and hard copies
–   EEO Survey results
–    Summary report shared
–    Great outcome
–   School Tour – Members visited the new Administration Block
–   Student Counsellor
–   Members discussed employing Sian for 2 days a week in 2023.
Moved                                  Peter
Seconded                            Darryl and Leigh
Unanimously                      Carried

  • Remove Delegations from Lynn Corderoy as of 1st December 2022
    • Delegate Financial Authority and delegation to act as Principal to Sanjeev Kumar [from this meeting] to allow for training and transition.
      Moved                  Darryl
      Seconded             Peter
      Carried                 Unanimously
  • Kapa Haka
    • Manukau District Court – 19th November – 2.15 to 3.15 p.m.
      • Lofi extended this invitation to all staff and Board members
  • Prize Giving Wed – 14th December at 11.30 a.m. in the School Gym.
    • Barb will get invites out to members
    • Board members are always welcome at the school
      • Just let Barbara know if you would like to attend anything.
    • Enrolments
      • Tracking nicely.
        • We are expecting another 70 enrolments of new Year 7 students before the start of 2023.
      • School Camp
        • $22,000 raised in donations. One family donated $19,000.00
      • ESOL – foundational level numbers have dropped. Immigrant students numbers have dropped dramatically.
      • Asset Review
        • Update register request from Auditors
        • Admin Team are going to do this

Overseen by Watershed – September Property report shared with members
–              Ministry Property Advisor – no one at the moment
– Vicki from Watershed is overseeing all this
–              ‘Old’ Admin area is going to be overseen by Watershed
–              Mt Richmond – no updates
–              Watershed undertaking the short listing for the contractors for the remedial works project in the Old Administration area.
–              Approval to install 2 water fountains at the Great South Road end of the school – total of $15,000. There are currently ‘no’ water fountains in that area of the school
Moved                  Peter
Seconded             Darryl
Carried                 Unanimously
–              Historic photos – scanning is being done by Admin Team and then onto a Historic website for the Schools Anniversary

Accept the Principal’s Report
Moved                  Darryl
Seconded            Lofi
Carried                 unanimously

At 8.00 p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
                              Seconded             Peter
                                Carried               Unanimously

The Board moved to continue with the In Committee meeting.
The ‘in committee’ discussion closed at  8.05 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Correspondence and tabled documents
–           Pay Equity for Administration Support Staff

Correspondence and tabled documents
Accepted             Jeremy
Seconded            Peter
Carried                 Unanimously

Other business
NZSTA Conference Report
–    Climate Change – an update from NZSTA Conference
–   Should we be more aware of how climate change could affect us in Auckland?
–   How is the school helping with climate change
–   What could our school do?
–   Education for Sustainability
–   Energy and Water Use
–    Cars/Transport/EV
–    Carbon emissions
–    Solar panels?
–    Staff bikes support

Thank you to Lilien and Jeremy for the NZSTA Conference Reports.

Journey to Te Tiriti
–      26th and 27th November
–      Lofi and Lilien will be attending

Spaces for Waitangi for Board Members – Barb to email Members

Peter – Thank you to the Board for dinner on Saturday evening. So lovely to see everyone there.

Meeting closed at   8.30  p.m.

Next Meeting on 28th November 2022 at 6.00 p.m.