175 
09 278 9763MINUTES OF THE PAPATOETOE INTERMEDIATE BOARD of TRUSTEES MEETING
Monday 27th June 2022 6.00 p.m. in the Principal’s Office
Present
Jeremy Nicholls [Presiding Member] and Darryl Wilson – [MoE appointed Trustee], Leigh Manukau – [Elected Trustee], Heather Bates [Staff Elected Trustee] and Pauline Cornwell – [Principal]
In Attendance
Barbara Ferregel [BoT Secretary] and Lee-Anne Keates [Financial Manager]
Apologies
Kirsty Ellis [Elected Trustee] Peter Cann and Mohammed Sahu-Khan [MoE appointed]
Thank you, Leigh for the Karakia
Devices – All members present received their devices to take away with them, charge up and become familiar with.
– Barb will have device agreements ready for Members to sign at the July Meeting.
– Barb to follow up with Isometrics in regard to Darryl and Kirsty’s address
Previous minutes
- from – 30th May 2022
Moved as a correct record Darryl
Seconded ` Pauline
Carried Unanimously
Matters arising
- Neighbourly – for Board Elections
- See Bernardine Vester regarding advertising
- Notice received from Bernardine on Tuesday 27th June
- On School Website, Facebook, School Newsletter, School Links. Courier and Neighbourly.
- See Bernardine Vester regarding advertising
Finance
- Welcome Lee-Anne [Financial Manager]
- Pauline introduced Lee-Anne to the Board
- Lee-Anne is busy with budgets
- Genesis Gas credit of $6700.00 due to estimates and not actuals.
- Overspend on relievers budget due to staff sicknesses
- Financial timeline in place now
- Shared with the Leadership Team
- Pauline introduced Lee-Anne to the Board
Property
- New Admin building has started but has ground to a halt due to asbestos.
- Removal of this starts on Monday evening of the 26th June from 9.00 p.m. to 4.00 a.m.
- Will work on this all week
- This is all an additional cost to the original costing
- Cyclical maintenance – cost for painting the school/washing/guttering clearing/drain cleaning/wet and forgetting the decks etc. Anything that is general wear and tear and maintenance rather that replacing.
Lee-Anne left the meeting at 6.35 a.m.
Thank you for coming Lee-Anne
Principal’s Report
- Shared with the Board in the Board Folder
- Pandemic updates
- 3 Way conferences coming up – no parents on site while school is in session
- Conferences after school closes at 3.00 p.m.
- Tuesday 5th, Wednesday 6th and Thursday 7th
- Wearable Arts 2 nights next week – half the school at a time – Team Rehua Wednesday 6th July and Team Puanga Thursday 7th July – 6.00 – 7.00 p.m.
- Preparation for Camp
- We have sponsors who can help sponsor students to go that are having trouble financially
- If 2 children in family are going to the school can help financially if need be.
- Maybe we could make a Camp Scholarship available and students apply for them
- Gareth has had an invitation to take students on a Sports Camp – children will only be charged $25.00 per head due to sponsorship. Board happy to help fund this if students need help
- Masks – decision re wearing of these In term 3 will be announced to staff later next week.
- Staff still wearing them inside.
- Majority of students are wearing masks in class.
- 56 students are not attending regularly – attendance rates much higher than the local schools – 84 – 85% attendance
- Waitangi Trip Booked for 24th and 25th January 2023
- Annual Plan for July meeting
- RLTB Mileage reimbursements – Collective Agreement .62 cents per kilometre.
- Board voted to ‘Increase the kilometre reimbursement of mileage from .62 to .79 in keeping with IRD recommendation, as of 1st July 2022. To review this on 31st March 2023”.
- Moved Darryl
Seconded Leigh
Abstained Heather
- Moved Darryl
- Board voted to ‘Increase the kilometre reimbursement of mileage from .62 to .79 in keeping with IRD recommendation, as of 1st July 2022. To review this on 31st March 2023”.
- International Students policy – approval required
- Search and seizure cards updated
- Health and safety handbook updated
- Journey to Te Tiriti – Waitangi Treaty Grounds
- Leigh and Heather
- The Trip was amazing and so beneficial
- Organisation was fantastic
- School Waitangi Treaty Trip
- 42 possible staff attending
- Pauline will also share the survey going out this week with Board Members to get confirmed numbers.
- Leigh and Heather
Moved the Principal’s Report and approvals accepted
Moved Jeremy
Carried Unanimously
Participate in Wellington University research re Intermediate Schools
Moved Pauline
Seconded Darryl
Carried Unanimously
- International Student Policy
Moved Jeremy
Carried Unanimously
Actions/Agreements/Visa statements from financial report
All approved
Moved Jeremy
Carried Unanimously
- Approved the May financials
Moved Darryl
Seconded Jeremy
Carried unanimously - Accept the auditors report
Moved Darryl
Seconded Pauline
Carried Unanimously
Correspondence – accepted
- Documents shared as tabled items with the Board
- School Uniform Guidelines
- Kahui Ako update
- Property Report – May
- Preparing for Principal’s Performance Assessments in 2023
- MoE – Carbon Neutral Gov Programme
- Universal Music NZ – Contract regarding a recording that was made by our students in 1960 so they can publish it.
- Beehive Rental Agreement.
- Bee keeper comes in to school and looks after the hives
- Copies of final Auditors Report and Annual Report – 31/12/2021
- Improving Schools Planning and Reporting
- NZSTA Conference
- Jeremy will represent the Board at the AGM
- Speak with new Board about attending the Conference in October
- Support Staff and Admin Staff Pay Equity – approved
- Study Awards available to Board Members
- Members can apply for funding to Study or to attend a Conference
- BoT Governance Handbook needs updating
- Pauline will chip away at this and share it with the Board
Meeting closed at 7.30 p.m.
Next Meeting on 25th July 2022 at 6.00 p.m.