BoT Minutes – 27th June 2022

by | Jul 26, 2022

Monday 27th June 2022 6.00 p.m. in the Principal’s Office


Jeremy Nicholls [Presiding Member] and Darryl Wilson – [MoE appointed Trustee], Leigh Manukau  – [Elected Trustee], Heather Bates [Staff Elected Trustee] and Pauline Cornwell – [Principal]

In Attendance

Barbara Ferregel [BoT Secretary] and Lee-Anne Keates [Financial Manager]


Kirsty Ellis [Elected Trustee] Peter Cann and Mohammed Sahu-Khan [MoE appointed]

Thank you, Leigh for the Karakia

Devices – All members present received their devices to take away with them, charge up and become familiar with.
–  Barb will have device agreements ready for Members to sign at the July Meeting.
–  Barb to follow up with Isometrics in regard to Darryl and Kirsty’s address

Previous minutes

  • from – 30th May 2022

Moved as a correct record                   Darryl
Seconded                    `                       Pauline
Carried                                                Unanimously

Matters arising

  • Neighbourly – for Board Elections
    • See Bernardine Vester regarding advertising
      • Notice received from Bernardine on Tuesday 27th June
      • On School Website, Facebook, School Newsletter, School Links. Courier and Neighbourly.


  • Welcome Lee-Anne [Financial Manager]
    • Pauline introduced Lee-Anne to the Board
      • Lee-Anne is busy with budgets
      • Genesis Gas credit of $6700.00 due to estimates and not actuals.
      • Overspend on relievers budget due to staff sicknesses
      • Financial timeline in place now
        • Shared with the Leadership Team


  • New Admin building has started but has ground to a halt due to asbestos.
    • Removal of this starts on Monday evening of the 26th June from 9.00 p.m. to 4.00 a.m.
    • Will work on this all week
      • This is all an additional cost to the original costing
    • Cyclical maintenance – cost for painting the school/washing/guttering clearing/drain cleaning/wet and forgetting the decks etc. Anything that is general wear and tear and maintenance rather that replacing.

Lee-Anne left the meeting at 6.35 a.m.
Thank you for coming Lee-Anne

Principal’s Report

  • Shared with the Board in the Board Folder
    • Pandemic updates
    • 3 Way conferences coming up – no parents on site while school is in session
      • Conferences after school closes at 3.00 p.m.
      • Tuesday 5th, Wednesday 6th and Thursday 7th
    • Wearable Arts 2 nights next week – half the school at a time – Team Rehua Wednesday 6th July and Team Puanga Thursday 7th July – 6.00 – 7.00 p.m.
    • Preparation for Camp
      • We have sponsors who can help sponsor students to go that are having trouble financially
      • If 2 children in family are going to the school can help financially if need be.
        • Maybe we could make a Camp Scholarship available and students apply for them
      • Gareth has had an invitation to take students on a Sports Camp – children will only be charged $25.00 per head due to sponsorship. Board happy to help fund this if students need help
      • Masks – decision re wearing of these In term 3 will be announced to staff later next week.
        • Staff still wearing them inside.
        • Majority of students are wearing masks in class.
      • 56 students are not attending regularly – attendance rates much higher than the local schools – 84 – 85% attendance
      • Waitangi Trip Booked for 24th and 25th January 2023
      • Annual Plan for July meeting
      • RLTB Mileage reimbursements – Collective Agreement .62 cents per kilometre.
        • Board voted to ‘Increase the kilometre reimbursement of mileage from .62 to .79 in keeping with IRD recommendation, as of 1st July 2022. To review this on 31st March 2023”.
          • Moved                   Darryl
            Seconded              Leigh
            Abstained              Heather
  • International Students policy – approval required
  • Search and seizure cards updated
  • Health and safety handbook updated
  • Journey to Te Tiriti – Waitangi Treaty Grounds
    • Leigh and Heather
      • The Trip was amazing and so beneficial
      • Organisation was fantastic
    • School Waitangi Treaty Trip
      • 42 possible staff attending
      • Pauline will also share the survey going out this week with Board Members to get confirmed numbers.

Moved the Principal’s Report and approvals accepted
Moved            Jeremy
Carried            Unanimously

Participate in Wellington University research re Intermediate Schools
Moved           Pauline
Seconded      Darryl
Carried           Unanimously

  • International Student Policy
    Moved             Jeremy
    Carried            Unanimously

Actions/Agreements/Visa statements from financial report
All approved
Moved                 Jeremy
Carried                 Unanimously

  • Approved the May financials
    Moved                 Darryl
    Seconded           Jeremy
    Carried                unanimously
  • Accept the auditors report
    Moved                   Darryl
    Seconded              Pauline
    Carried                   Unanimously

Correspondence – accepted

  • Documents shared as tabled items with the Board
    • School Uniform Guidelines
    • Kahui Ako update
    • Property Report – May
    • Preparing for Principal’s Performance Assessments in 2023
    • MoE – Carbon Neutral Gov Programme
    • Universal Music NZ – Contract regarding a recording that was made by our students in 1960 so they can publish it.
    • Beehive Rental Agreement.
      • Bee keeper comes in to school and looks after the hives
    • Copies of final Auditors Report and Annual Report – 31/12/2021
    • Improving Schools Planning and Reporting
    • NZSTA Conference
      • Jeremy will represent the Board at the AGM
      • Speak with new Board about attending the Conference in October
    • Support Staff and Admin Staff Pay Equity – approved
    • Study Awards available to Board Members
      • Members can apply for funding to Study or to attend a Conference
    • BoT Governance Handbook needs updating
      • Pauline will chip away at this and share it with the Board

Meeting closed at 7.30 p.m.

Next Meeting on 25th July 2022 at 6.00 p.m.