175 
09 278 9763MINUTES OF THE PAPATOETOE INTERMEDIATE BoT MEETING
Monday 15th February 2021
6.00 p.m online Google Meeting [due to Lockdown 3]
Present
Jeremy Nicholls [Chairperson], Pauline Cornwell [Principal], Darryl Wilson [MoE appointed Trustees], Leigh Manukau and Kirsty Ellis [Elected Trustees] and Heather Bates [Staff Elected Trustee]
Apologies
Mohammed Sahu Khan [MoE appointed Trustee]
Peter Cann [MoE appointed Trustee]
In Attendance
Donna Young: DP Curriculum Coordinator, Lynn Corderoy; AP Leader Assessment and Reporting and English and Te Reo Maori, Sanjeev Kumar: AP Leader Mathematics, Ray Webb [RTLB Cluster Manager] and Barbara Ferregel [BoT Secretary]
Thank you, Sanjeev for the Karakia
Appointment of a new Chairperson
Because of Lockdown 3 this was an online meeting and we had 2 members unable to attend. The Board decided to hold this decision over to the March meeting, in the hope that it will be a face to face meeting.
Jeremy will continue as Chairperson until the March meeting.
Pauline moved
Seconded Darryl
Carried Unanimously
Welcome to –
Donna Young: DP Curriculum Coordinator, Lynn Corderoy; AP Leader Assessment and Reporting and English and Te Reo Maori, Sanjeev Kumar: AP Leader Mathematics will attend to present and discuss EOY Curriculum Reports with the BOT.
Members had all received copies of the full report and the summary prior to the meeting
Donna
Donna present in a supporting role while Lynn and Sanjeev report on their appropriate areas.
Sanjeev
Sanjeev reported on Maths.
Sanjeev thanked the Board for all their support.
Lynn
Thank you to the Board, RTLB and Principal for all their support over a different year of 2020.
Lynn reported on the Reading, Writing and Te Reo Maori
Question and answers – great feedback for the Leaders present.
Despite the Lockdowns over the 2020 school year the data was still very pleasing.
Board members thanked Donna, Lynn and Sanjeev and their teams for all their hard work despite the ‘different’ 2020. They left the meeting at 6.45 p.m.
Previous minutes from the 1st December 2020
Moved as a correct record Jeremy
Carried Unanimously
Matters Arising
No. 4 – Charter Strategic plan approval- change minutes ‘to be approved’
Finance
Despite Covid being a huge challenge and because of the lack of spending we ended the year with a significant profit. Working capital of $650,000.00
- Ihia’s proposal – Massive upgrade to Kapa Haka uniforms [last upgraded 10 years ago]
- Increase budget spend from $25,000.00 to $65,000.00 at this meeting and invite Ihia to the March meeting explaining what she is purchasing.
- Ihia needs Pauline’s approval before she goes ahead with any orders
- As a school we should be supporting this 100%- if we can – up until now we have not been able to.
- At the mid year budget review Board to look at how we are tracking and if we look as if we are making a profit we allocate some of this profit to other Cultural Groups
- Kapa Haka students are competing in the Regional Competitions beginning of May – order needs to be in asap.
- Moved the Board approve the increase in budget from $25,000 to $65,000.00 Darryl
Seconded Leigh
Carried Unanimously
- Moved the Board approve the increase in budget from $25,000 to $65,000.00 Darryl
- Pauline proposed that at the end of 2021 if we have the money we look at building a large adventure programme [for teenage children]
- Recommendations
- December/January 2020/2021 Profit and Loss Statement and Balance Sheet be accepted
- Term deposit $100,000 for 3 months
- 2021 budgets for RTLB and PIS be accepted
Moved Pauline
Seconded Kirsty
Carried Unanimously
Welcome to Ray Webb [RTLB Cluster Manager]
- Accept annual report
- Approve Annual Narrative report due to MoE at the end of February
- Moved Pauline
- Seconded Kirsty
- Carried Unanimously
- Highlights
- Many highlights over the 2020 year including –
- 527 referrals. Increase on 2019.
- Engagement with whanau as measured with data base – compared to 2019 there was an increase in whanau engagement in 2020. Worked closer with whanau due to Covid
- IY autism – first cluster in NZ to deliver this programme to teachers across the Cluster
- 2 trained in IYP programme IY for Parents.
- Many highlights over the 2020 year including –
Ray thanked the Board for their support and especially acknowledged Pauline for all her support in the 4 years Ray has been Cluster Manager. Pauline – replied saying it has been a pleasure working alongside Ray. A very productive relationship. Thank you Ray
Jeremy – thanked Ray from the Board, for a committed 4 years. You will be missed. Enjoy your retirement.
Ray left the meeting at 7.45 p.m
Break at 7.45 until 7.50 p.m.
Principal’s Report
- Strategic Thumbnail included with the Board Papers.
- Kahui Ako role
- 3 teachers within our school [2 MU – 2 hours a week to work with teachers in their classroom to improve practice in a particular area]
- Lynn Corderoy is the liaison teacher
- Bronwyn’s EO resignation
- Advertised in Seek and our website
- CM – vacancy advertised in the Education Gazette
- Lunches in schools
- Recommendation is the Board opt to accept Deejay as our Provider
- Moved Pauline
- Recommendation is the Board opt to accept Deejay as our Provider
Seconded Jeremy
Carried Unanimously
- Pauline will complete the document and return it
- Kapa Haka sleepovers – RAMS done and dusted. Will be presented at March meeting
- 3 sleepovers to prepare the students for the Regionals [students and staff will sleepover in the School Gym]
- Moved Darryl
Seconded Kirsty
Carried Unanimously
- Current roll is 682 – growing by the day but we are also losing some students where families have moved out of the area.
- 7th Day Contract – [signed and approved] school comes to us to use specialist teachers and training. Our Tech Teachers really enjoy this programme.
- EOTC Week – 29th March to the 1st April
Moved report is accepted along with recommendations –
Moved Jeremy
Carried Unanimously
Property
- New reception area floor plan included with the Board Book
- Move it back to the GSR front of the school.
- More details at the March meeting
- Over the holidays all rooms received the following. They look amazing so fresh and light.
- New carpet
- New wall linings
- Painted
- TVs
- Electrical fittings
- New gates installed now at Motatau Road entrance
On behalf of the Board Jeremy expressed thanks to Kris and Watershed for the management of all these projects.
Moved the Property report be accepted Jeremy
Carried Unanimously
At 8.33 p.m. Jeremy moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried Unanimously
The Board moved to In Committee.
The ‘in committee’ discussion closed at 9.10 p.m. and the regular meeting resumed.
Jeremy moved that any actions agreed to in-committee be undertaken by the Principal, Pauline Cornwell.
Carried Unanimously
Correspondence
- Auckland Transport – Travelwise Schools programme
- Aoeroa NZ History – already in the school
General Business
- NZSTA Conference
- 16 – 18 April in Rotorua
- Travel down on the Thursday night and back on the Sunday
- Jeremy
- Pauline
- Leigh TBC
- Registration – Barb [once numbers are confirmed]
- Barb to check with Mohammed and Peter
- Co-opt another Board Member
- Pacifica [and possibly legal skills or property]
- Newsletter – Pauline will word a summary for applicants and share with the Board for approval
Meeting closed at 9.15 p.m.
Closing Karakia – thank you Leigh
Next Meeting – Monday 29th March at 6.00 p.m.
Date: 29th March 2021