175 
09 278 9763 SCHOOL BOARD MINUTES
Tuesday 28th April 2026
Meeting held in the Papatoetoe Intermediate School Meeting Room
| Time | 5.30 p.m. |
| Present | Kimiora Parata [Presiding Member], Peter Cann, Jeremy Nicholls, Namrata Kumar and Kulbir Kaur [Parent Elected], Darryl Wilson and Salvis Laurenson [co-opted member], Melanie Willis [Staff Elected], and Pauline Cornwell – Principal |
| In Attendance | – Anna Rutherfurd – Finance [online] – Tamara Gersbach – RTLB Cluster Manager – Barbara Ferregel – Board Secretary |
| Apologies | Leigh Manukau [Parent elected] Oriana Avei-Suaesi– [Parent elected] |
| Welcome and Karakia | Thank you to Kimi for the Karakia |
| Conflict of Interest | Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this meeting. Moved Kimi Parata Carried Unanimously |
| Ratification of November minutes | Moved that the minutes of 30th March 2026 are a true and correct record of the meeting. – Moved Pauline – Seconded Peter – Carried Unanimously No matters arising |
- Welcome to Tamara Gersbach [RTLB Cluster Manager]
- Tamara had shared her reports with the Board
- Professional Growth Cycle – Tamara would like to still meet with Pauline Term 4 to keep consistency [just for the 2026 school year]. Tamara would share a copy of her report with the Board and the new Principal.
- Approved Kimi
- Carried Unanimously
- National satisfaction survey – shared with the Board
- RTLB Financial declaration
- Approved and signed Kimi
- Carried Unanimously
- Professional Growth Cycle – Tamara would like to still meet with Pauline Term 4 to keep consistency [just for the 2026 school year]. Tamara would share a copy of her report with the Board and the new Principal.
- Tamara had shared her reports with the Board
- Welcome to Anna Rutherfurd [online] – SAJ finances
- How finances went last year?
- Anna shared the Annual Report on screen with the Board
- Reduced deficit compared to the year before
- Tracking well within budget
- How finances went last year?
- How are we tracking this year?
- Anna spoke to Auditors today – tracking well
- Hope to have this finalised very soon – well on target to report to the Ministry
- Anna has no concerns in regard to the schools financial situation.
- School is now in a position to increase the working capital.
- Aiming for $600,000.00 and then the school could look at planning for anything they would like to do.
- Melanie mentioned that the staff would like to see more ‘beautification’ around the school. Student murals etc.
- Budget update – keep these tight still
- Running with a little bit of an operational deficient.
- Well within budget
- Property project – money still owing from the Ministry
- This has slightly reduced – owing around $720,000.00
- Jeremy thanked Anna for her support in the school finances and the Board would like to see this continue once the new Principal is appointed.
- Pauline notified Anna that Darryl will be leaving the Board this year and introduced Salvis to Anna who has joined the Board.
- Recommendations from Anna
- School doesn’t commit to any big projects. That the school stays within their means.
Anna left the meeting at 6.40 pm.
Principal’s -Report
Board Members all had access to the Principal’s report prior to the meeting and Pauline assumed all members have read the report.
- Contractors, subscriptions and Leases are in the process of being updating.
- Tag and Testing has been completed
- RAMS included in Board Folder for Student Leadership Sleepover – Gareth Fletcher
- 2 International Students this year.
- New caretaker is slowly settling in.
Finances
– Financial reports from March were shared with Board Members prior to the meeting
– Banking Staffing EOY 2025 report – Nil balance
– Board approved and signed RTLB Financial declaration
Moved Darryl
Seconded Jeremy
Carried Unanimously
Property
- Emergency practices are always held once a term in additional to any that are unscheduled.
- Watershed and School Report shared with the Board
Moved Jeremy
Seconded Leigh
Carried Unanimously
Pauline moved the Board accept the Principal’s report and any recommendations.
- Recommendations
- Approve all the Finance Reports for PIS and RTLB and related recommendations
- Approve and sign RTLB Financial declaration
- Accept Property reports (Watershed, Finance Managers and Principals) and any associated recommendations and related finances listed in the reports
- Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
- Moved Peter
Seconded Darryl
Carried Unanimously
- Moved Peter
Correspondence
Inward
– Everyday Matters Term 1 data and Donna Young’s report
– Banking Staffing EOY 2025
– Thank you card from Linda Nicholls and chocolate biscuits
– Memo of Understanding – between Auckland Transport and PIS – re operation of variable school speed zone signs.
Other Business
– RAMS for overnight Student Leader sleepover – Gareth
– 11 students confirmed at this stage
Moved Jeremy
Seconded Darryl
Carried Unanimously
- Conference – 17th to 19th July
- Kimi, Namrata and Mel are registered.
- Accommodation – Crowne Plaza
- Out of zone for 2027
- Closed for 2027
- Will consider enrolments on compassionate grounds.
- Tironui students will be accepted but families must show proof.
In Committee
At 7.00 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 7.15 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.
| Meeting closed | 7.30 pm |
| Next Meeting | Monday 25th May 2026 at 6.00 pm |