SCHOOL BOARD MINUTES – 30th March 2026

SCHOOL BOARD MINUTES
30th March 2026
Meeting held in the Papatoetoe Intermediate School Meeting Room

Time	5.30 p.m.
Present	Kimiora Parata [Presiding Member], Peter Cann, Leigh Manukau, Jeremy Nicholls, Namrata Kumar and Kulbir Kaur  [Parent Elected], Darryl Wilson [co-opted member], Melanie Willis [Staff Elected], and Pauline Cornwell – Principal
In Attendance	–          Esther Nosa – Associate Principal – Social Studies and Te Ao Maori/ Cultural Groups Coordinator –          Salvis Laurenson – Observing –          Barbara Ferregel – Board Secretary
Apologies	Oriana Avei-Suaesi  [Parent Elected]
Welcome and Karakia	Thank you to Esther for leading the Karakia
Conflict of Interest	Members declared that according to the printed agenda no one had a conflict of interest with any business to be discussed at this meeting. –          Moved     Kimi Parata Carried     Unanimously
Ratification of November minutes	Moved that the minutes of 2nd March 2026 are a true and correct record of the meeting. –          Moved          Peter –          Seconded     Pauline –          Carried         Unanimously No matters arising

Board Members arrived early at 5.30 pm to discuss the Complaints Procedure.

• All members received a hard copy and also online in the board folder
• Pauline went through the document and members and Pauline discussed 2 scenarios
  • NZSBA encourage schools to use School Docs.
  • All our policies are on School Docs on our website for staff and the community to view.
• Part of board assurances is that the Board are aware and familiar with all policies
  • Polices reviewed and updated regularly

Regular meeting opened at 6.10 pm

• Welcome to Esther Nosa – Associate Principal – Curriculum Leader Social Science/ Whanau Leader Hiwa-i-te-rangi
  • Esther introduced herself to the Board and explained what she does in the school and how much she loves her job.
    • Thank you Esther. Esther left the meeting at 6.20 pm.
  • Welcome Salvis Laurenson
    • Darryl introduced Salvis to the Board
    • Salvis introduced himself and was invited and agreed to stay for the remainder of the meeting.

Principal’s -Report
Board Members all had access to the Principal’s report prior to the meeting and Pauline assumes all members have read the report.

• Contractors, subscriptions and Leases are in the process of being updating.
• Duffy Books – contract cancelled.
  • There are still some Duffy books in the school available for students
• Thank you letter to William Buck for hosting our School Leaders each year.
• Swimming Safety lessons – ALL students were able to take part. Thank you to Gareth for coordinating this for our students.

Finances
–             Financial reports from January and February were shared with Board Members prior to the meeting
–             Ministry owes our school 1.1 million. We are waiting on reimbursement. $26,000.00 paid last week, with the promise that the remainder is being processed.
–             Pauline will continue to follow up with emails.
–             Chrome books getting damaged.
–             School attempts to get reimbursement from families but this is never very successful.
–             Board concerned about mis-coding in finances. Pauline is dealing with this.

Moved                Darryl
Seconded           Jeremy
Carried                Unanimously

Property
–             Watershed and School Report shared with the Board
–             Verkada cameras x 7.
–             In the process of the company taking over the whole system and installing more cameras
–             Great to have the Library back up and running.
–             2 year property overview will be available for the April meeting.

Moved                Jeremy
Seconded           Leigh
Carried                Unanimously

Events

• ANZAC – celebrations on Wednesday, 22^nd
  • Kumar Singh – Hard Materials teacher and the students have made wooden poppies. These will be painted and placed under the flag pole.

Pauline moved the Board accept the Principal’s report and any recommendations.

• Recommendations
  • Approve all the Finance Reports for PIS and RTLB and related recommendations
  • Accept Property reports (Watershed, School and Principals) and any associated recommendations and related finances listed in the reports
  • Ratify all the employment actions for the previous month: appointments, advertising and contract terminations (resignations)
• Moved                Kimi
  Seconded           Mel
  Carried               Unanimously 

Correspondence

Inward

• NZSBA – Grow, Connect and Thrive Conference for Board Members
  • 17^th – 19^th July at Aotea Centre
    • Namrata, Mel and Kimi
  • Board Training offered by NZSBA
    • Namrata, Kulbir and Kimi registered and attended.
  • License Verification Letter – Education Plus
  • SWIS Programme Proposal
  • Dr Claire Coleman – re Curriculum and direction of Education
    • Moved Kimi
    • Carried Unanimously

Salvis Laurenson left the meeting at 7.00 pm

In Committee

At 7.10 p.m. Kimiora Parata moved that the Public be excluded from discussion of confidential items relating to personnel matters because of their sensitive nature.
Carried – Unanimously.
In committee discussion closed at 7.39 p.m. and the regular meeting resumed.
The Board Chair and Principal agreed to carry out the actions outlined in the ‘in-committee’ meeting.

Meeting closed

7.40 pm

Next Meeting

Tuesday 28th April 2026 at 6.00 pm